Poinciana I & II

Upcoming Meetings

Our Annual Meeting and Election will be held on

Sunday, January 4, 2015 at Noon

in the Community Room at the Club House

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –November 18, 2014

 

The meeting was called to order at 7:50 PM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Alyse Goodstein, Hillary Cummons, Bernie Bluestein, Mel Lane, Bob Sokol and Ken Zink.  Absent was Doc Hart.

 

Alyse Goodstein read the minutes from the May 13, 2014 meeting and there were no corrections.

 

Alyse Goodstein read the minutes from the June 17, 2014 meeting and there were no corrections

 

Hillary Cummons read the treasurer’s report.

 

Hillary Cummons made a motion that the proposed 2015 budget be approved as presented.  It was seconded by Artie Gordon.  There was discussion by the board members, followed by discussion and questions from unit owners.  All eight (8) members in attendance voted in favor of the 2015 budget.

 

Bob Sokol made a motion to adjourn, it was seconded by Artie Gordon and the meeting was adjourned at 8:30 PM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –June 17, 2014

 

The meeting was called to order at 1:00 PM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Alyse Goodstein, Hillary Cummons, Bernie Bluestein, Doc Hart, Mel Lane, Bob Sokol and Ken Zink.  Absent was Lee Begy.

 

Reading of the minutes from the previous meeting was waived.

 

Hillary Cummons made the following motion:

 

I, Hillary Cummons, Treasurer of the Association, hereby move for a special assessment in the amount of $78,790.00 to offset the current shortfall in our 2014 budget due to several necessary items that were unknown at the time the current budget was prepared.  This is to be proportionally assessed to all unit owners.

The motion was seconded by Bob Sokol.  After discussion by the board and unit owners, a roll call vote was taken.  Jan Standifer, Artie Gordon, Alyse Goodstein, Hillary Cummons, Bernie Bluestein, Mel Lane, Bob Sokol and Ken Zink voted in favor and Doc Hart voted against.  President Jan Standifer announced that the motion was approved.

 

Ken Zink made a motion to adjourn, it was seconded by Artie Gordon and the meeting was adjourned at 1:25 PM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –May 13, 2014

 

The meeting was called to order at 7:00 PM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Alyse Goodstein, Hillary Cummons, Lee Begy, Bernie Bluestein, Amy Rakoff, Bob Sokol and Ken Zink.  Absent were Doc Hart and Mel Lane.

 

Secretary Alyse Goodstein read the minutes from the April 8, 2014 meeting.  Bernie Bluestein made a correction and the corrected version is attached.

Secretary Alyse Goodstein read the sales and rentals (see attached)

Treasurer Hillary Cummons presented the treasurer’s report (see attached).

Jan Standifer gave the President’s report and also announced that the Executive Board has approved the CAM position description as presented by the Personnel Committee.

 

Ted Suss gave the Association Manager’s report

 

Committee reports were presented by:

  • Hillary Cummons for the Long Range Planning Committee explaining the proposed plan, followed by a motion he made to adopt the Long Range Plan, seconded by Ken Zink.  After brief discussion it was passed unanimously.

  • Hillary Cummons for the Personnel Committee

 

Hillary Cummons made the following motion:

I hereby move that according to Florida Statutes 718.303, Sections 4 & 5 and our Association’s By-Laws Article VIII, Section 3 to suspend the voting rights and use of the common elements, common facilities or Association property by the unit owner(s), occupants, guests or invitees of units that are ninety (90) days or more delinquent until all monetary obligations due the Association are paid in full.

It was seconded by Alyse Goodstein and was passed unanimously.

 

Bernie Bluestein made a motion to adjourn, it was seconded by Hillary Cummons and the meeting was adjourned at 7:30 PM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –April 8, 2014

 

The meeting was called to order at 9:00 AM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Alyse Goodstein, Hillary Cummons, Bernie Bluestein, Doc Hart, Mel Lane, Amy Rakoff, Bob Sokol and Ken Zink.

 

Deputy/Sheriff Keith Martini gave a presentation about Crime Prevention to those in attendance and answered questions from residents.

 

Secretary Alyse Goodstein read the minutes from the March 11, 2014 meeting (see attached) and there were no corrections.

Treasurer Hillary Cummons presented the treasurer’s report (see attached)

Secretary Alyse Goodstein read the sales and rentals (see attached)

President Jan Standifer asked for a motion to approve Lee Begy to fill the vacancy on the board as Director at Large. The motion was made by Artie Gordon, seconded by Bob Sokol and passed unanimously.

 

Jan Standifer gave the President’s report.

 

Ted Suss gave the Association Manager’s report

 

Committee reports were presented by:

  • Hillary Cummons for the Road Corporation
  • Hillary Cummons & Brenda St. Marseille for the Long Range Planning Committee
  • Bernie Bluestein for the Poinciana Community Group

 

Hillary Cummons made the following motion:

I hereby move that according to Florida Statutes 718.303, Sections 4 & 5 and our Association’s By-Laws Article VIII, Section 3 to suspend the voting rights and use of the common elements, common facilities or Association property by the unit owner(s), occupants, guests or invitees of the following units that are ninety (90) days or more delinquent until all monetary obligations due the Association are paid in full:

J203 J307 J407 J602 J607 K204 K602 M302 N202 O205 O210 O403 P309 P310 P311 P501 P605 P608

 

It was seconded by Ken Zink and passed unanimously.

 

Bernie Bluestein made a motion to adjourn, it was seconded by Hillary Cummons and the meeting was adjourned at 10:20 AM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –March 11, 2014

 

The meeting was called to order at 7:00 PM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Alyse Goodstein, Hillary Cummons, Doc Hart, Mel Lane, Bob Sokol and Ken Zink. Absent were Bernie Bluestein and Amy Rakoff.

 

Secretary Alyse Goodstein read the minutes from the February 11, 2014 meeting (see attached) and there were no corrections.

Secretary Alyse Goodstein read the sales and rentals (see attached)

Treasurer Hillary Cummons presented the treasurer’s report (see attached)

Jan Standifer announced that Jim Kozman had resigned his position on the Board, thanked him for his past service and continued with the President’s report.

 

Ted Suss gave the Association Manager’s report

 

Committee reports were presented by:

  • Marvin Rosenberg for the Community Group
  • Hillary Cummons for the Long Range Planning Committee
  • Nancy Cummons for the Personnel Committee
  • Hillary Cummons for the Road Corporation

 

Hillary Cummons made a motion to empower Jan Standifer, Artie Gordon and Ted Suss to have full authority to make final decisions on behalf of the Board at the upcoming Mediation regarding our roofs. It was seconded by Alyse Goodstein. Hillary Cummons then made a motion to amend this motion to add Hillary Cummons as an alternate member at the mediation that was seconded by Artie Gordon. Both motions passed unanimously.

 

Hillary Cummons made a motion to adjourn, seconded by Ken Zink and the meeting was adjourned at 8:02 PM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

_______________________________________________________

 

Previous Board Meeting Minutes

(listed by date beginning with the most recent)

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting – February 11, 2014

 

The meeting was called to order at 9:00 AM by President Jan Standifer

 

Attendance was taken: All Board members were present including: Jan Standifer, Artie Gordon, Alyse Goodstein, Hillary Cummons, Bernie Bluestein, Doc Hart, Jim Kozman, Mel Lane, Amy Rakoff, Bob Sokol and Ken Zink.

 

Secretary Alyse Goodstein read the minutes from the December 10, 2013 meeting (see attached) and there were no corrections.

Secretary Alyse Goodstein read the sales and rentals (see attached)

Treasurer Hillary Cummons presented the treasurer’s report (see attached)

Jan Standifer gave the President’s report.

 

Ted Suss gave the Association Manager’s report

 

Committee reports were presented by:

  • Alyse Goodstein for the Welcoming Committee
  • Hillary Cummons for the Strategic Planning Committee
  • Pat Murray for the Social Committee
  • Linda Bissell for the Landscaping Committee
  • Bernie Bluestein for the Community Group

 

Bernie Bluestein made a motion to approve the updated Rules and Regulations. It was seconded by Hillary Cummons and passed unanimously.

 

Bernie Bluestein made a motion to adjourn, seconded by Jan Standifer and the meeting was adjourned at 9:50 AM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting – December 10, 2013

 

The meeting was called to order at 9:00 AM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Ken Zink, Alyse Goodstein, Jim Kozman and Hillary Cummons. Not present were Bernie Bluestein and Harold Scherf

 

Secretary Alyse Goodstein read the minutes from the November 12, 2013 meeting (see attached) and there were no corrections.

Treasurer Ken Zink presented the treasurer’s report (see attached)

Secretary Alyse Goodstein read the sales and rentals (see attached)

 

Ted Suss gave the Community Association Manager’s report regarding the status of recent and upcoming improvements to the property.

 

Committee reports were presented by:

  • Sheila Goldman for the Poinciana Community Group
  • Hillary Cummons for the Long Range Planning Committee
  • Alyse Goodstein for the Welcoming Committee
  • Linda Bissell for the Landscaping Committee
  • Ken Zink for the Building Maintenance Committee

 

Hillary Cummons made a motion to hire Coastal Painting to paint the Oxford Building at a cost of $74,400, it was seconded by Artie Gordon. The vote was taken and Jan Standifer, Artie Gordon, Alyse Goodstein, Hillary Cummons and Jim Kozman voted in favor. Ken Zink recused himself because he’s on the Building Maintenance Committee and the motion passed.

 

Artie Gordon made a motion to adjourn, seconded by Jim Kozman and the meeting was adjourned at 9:53 AM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting – November 12, 2013

 

The meeting was called to order at 7:37 PM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Ken Zink, Bernie Bluestein, Jim Kozman and Harold Scherf. Not present were Alyse

Goodstein and Hillary Cummons.

 

Association Manager Ted Suss read the minutes from the October 28, 2013 meeting (see attached) and there were no corrections.

Treasurer Ken Zink presented the treasurer’s report (see attached)

Association Manager Ted Suss read the sales and rentals (see attached)

 

Ted Suss gave a brief manager’s report regarding the status of recent and upcoming improvements to the property.

 

Committee reports were presented by:

  • Bernie Bluestein for the Poinciana Community Group
  • Ken Zink for the Building Maintenance Committee
  • Jim Kozman for the Parking Committee
  • Lila Gordon for the Welcoming Committee

 

Artie Gordon made a motion to adopt the proposed 2014 Budget, seconded by Jim Kozman.

Jan Standifer, Artie Gordon, Ken Zink, Bernie Bluestein, Jim Kozman and Harold Scherf all voted in favor. No one opposed and the motion passed unanimously.

 

Ken Zink made a motion to accept the terms and condition of the $150,000 line of credit as presented by Florida Shores Bank, seconded by Artie Gordon. Jan Standifer, Artie Gordon, Ken Zink, Bernie Bluestein, Jim Kozman and Harold Scherf all voted in favor. No one opposed and the motion passed unanimously.

 

Jim Kozman made a motion to adjourn, seconded by Ken Zink.

Meeting was adjourned at 8:02 PM.

 

Respectfully submitted by:

Ted Suss

Ted Suss, Community Association Manager

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Minutes for Poinciana Place Condo 1&2

Membership Meeting – November 12, 2013

 

The meeting was called to order at 7:05 PM by President Jan Standifer.

 

Jan posted proof of notice that all members were notified at least 14 days in advance by

 

US Mail using the most recent address on file.

 

A quorum was established.

 

Reading of the minutes of the last Membership Meeting was waived.

 

Jan read the following statement:

As required by the Florida Condominium Act, Chapter 718, we are notifying the membership that the Board of Directors, this past September, hired our then President and Board Member Ted Suss as our Florida Licensed Community Association Manager. Ted has subsequently resigned his position as President of the Association and Building Director of Margate. Ted not only assumes the duties of David Conklin, but runs all of the day-to-day operations of the Association under the direction of the Board of Directors. A salary was negotiated of half of David Conklin’s and Ted receives no benefits.

The votes for the following 4 items were tabulated and announced.

 

Item #1 – waiving of the full reserves for 2014: 264 in favor – 8 opposed. The decision was in favor of the waiver.

 

Item #2 – rolling over of excess funds from 2013 to 2014 – 271 in favor – 1 opposed. The decision was in favor of the rollover.

 

Item #3 – allowing the overnight parking of pick-up trucks within specific guidelines – 193 in favor – 61 opposed. There were an insufficient number of votes. The vote will be continued at the 2014 Annual Meeting.

 

Item #4 - requiring a $500 security deposit from lessees to protect the Association – 197 in favor and 68 opposed. There were an insufficient number of votes. The vote will be continued at the 2014 Annual Meeting.

 

Ken Zink made a motion at 7:35 to continue the meeting on January 5, 2014 at the annual meeting, seconded by Bernie Bluestein.

 

Respectfully submitted by:

Ted Suss

Ted Suss, Community Association Manager


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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting – October 28, 2013

 

The meeting was called to order at 9:00 AM by Treasurer Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Alyse

Goodstein, Bernie Bluestein, Hillary Cummons, Artie Gordon, Jim Kozman and Ken Zink. Not present was Harold Scherf.

 

Secretary Alyse Goodstein read the minutes from the October 18, 2013 meeting and there were no corrections.

Secretary Alyse Goodstein presented the treasurer’s report.

Jan announced that there are 3 vacancies on the Board. 2 At Large positions and the Norfolk Building Director.

 

A vote was taken to approve Artie Gordon taking on the position of Building Director of Princeton and it was approved unanimously.

Marvin Rosenberg has volunteered to assume one of the At Large positions. A vote was taken and it the count was 1 in favor and 6 opposed.

 

Jan asked if there were any other volunteers for the open positions.

 

Jan asked the board to vote on her becoming President for the remainder of this term and it was approved unanimously.

 

Jan asked the board to vote on Artie Gordon becoming Vice-President for the remainder of this term and was approved unanimously.

 

Jan asked the board to vote on Ken Zink becoming Treasurer for the remainder of this term and it was approved unanimously.

 

Several Board Members and Unit Owners commented on assorted topics.

 

Jim Kozman made a motion to adjourn, seconded by Ken Zink.

Meeting was adjourned at 9:38 AM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary


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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting – October 18, 2013

 

The meeting was called to order at 9:00 AM by Vice-President Wanda McLerran

 

Attendance was taken: Board members present included: Wanda McLerran, Alyse

Goodstein, Jan Standifer, Bernie Bluestein, Artie Gordon, Jim Kozman and Ken Zink.

Not present was Harold Scherf.

 

Secretary Alyse Goodstein read the minutes from the July 29, 2013 meeting and there were no corrections.

Treasurer Jan Standifer presented the treasurer’s report.

Alyse Goodstein reported the following unit purchases:

  • Margate 414 - Vladimir Fesenko
  • Oxford 606 – Donald Wilk
  • Oxford 607 – Ritva Megel
  • Princeton 106 – Pauline Repp
  • Princeton 116 – Sheila and David Smith
    • Social Committee – Pat Murray reported that the Social Committee had met and there will be a Halloween Party at the BBQ on October 29th, New Year’s Day Brunch poolside, a welcome back party in January, a “covered dish” party in February and an Hors D’Oeuvres party in March.
    • Strategic Planning – Hillary Cummons reported that the Committee met via email over the summer and they need at least one new member as Shelly Fried has moved.
    • Community Group – Bernie Bluestein gave details about the pending new Club House Caterer.
      • After discussion among board members and unit owners, Jan Standifer was appointed by the Board to Chair the Personnel Committee. Committee members include Cindy McGuinness, Nancy Cummons and Mel Lane.
        • Ted Suss was appointed by the Board to chair the Insurance Committee.
        • Bernie Bluestein made a motion to have board meetings on the 2nd Tuesday of each month alternating days and evenings. It was seconded by Ken Zink and passed.

Wanda McLerran announced that Marion Coppola has stepped down from her board position and she thanked her for her past service. The board approved Hillary Cummons to join the board as Jamison’s Building Director and Jim Kozman to assume the position of Margate’s Building Director.

Ted Suss gave the Community Association Manager’s report stating that he is now licensed by the state of Florida and has been hired by the board in this capacity. He further stated, that to avoid any perception of a conflict of interest, he had resigned from the board and his position of President.

Committee Reports:

Wanda McLerran then asked Jim Kozman to present several new proposed Rules and Regulations.

The Board decided to table a vote on the newly revised pet rule until the next meeting.

Jim Kozman made a motion to accept the following new rule:

CREDIT HISTORY – Applicants for purchase with a credit score of less than 650 and/or delinquent accounts will result in a decline, unless the purchaser is willing to pre-pay twelve months maintenance to be held in a non-interest bearing account for a period of twenty-four consecutive months of timely payments.  After such time, the money can be returned or credited to future maintenance obligations.

It was seconded by Wanda McLerran and after discussion by the board and unit owners, a vote was taken as it passed.

Jim Kozman made a motion to accept the following new rule:

SECURITY DEPOSITS - ALL lessees must post a $500.00 security deposit with the Association to be held in a non-interest bearing account to pay for any damages to the common elements and/or Association property.

It was seconded by Jan Standifer and after discussion by the board and unit owners, a vote was taken as it passed.

Wanda McLerran made a motion to accept the following new rule:

CONSTRUCTION/MOVING DEPOSITS – ALL unit owners must post a $200.00 security deposit prior to commencement of work/moving to cover any additional cleanup or repairs to the common elements or Association property. Deposit will be held in a non-interest bearing account to be refunded in whole or part upon final inspection by the Association.

It was seconded by Jim Kozman and after discussion by the board and unit owners, a vote was taken as it passed.

Wanda announced that a reasonable accommodation request was received from a resident in the Jamison Building along with all of the proper documentation. Jim Kozman made a motion to approve the request, seconded by Ken Zink and it was approved.

Old Business:

New Business:

Jim Kozman made a motion to adjourn seconded by Artie Gordon and the meeting was adjourned at 10:30 AM.

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting – July 29, 2013

 

The meeting was called to order at 7:00 PM by President Ted Suss.

 

Attendance was taken: Board members present included: Ted Suss, Wanda McLerran, Alyse

Goodstein, Jan Standifer, Bernie Bluestein, Marion Coppola, Jim Kozman, Harold Scherf and

Ken Zink. Not present was Artie Gordon.

 

Alyse Goodstein read the minutes from the May 13, 2013 meeting and they were approved with no corrections.

Jan Standifer presented the treasurer’s report.

Alyse Goodstein reported the following sales and rentals:

  • Jamison #205 – Isabelle & Jorge Gomez – purchase
  • Lenox #101 – Uri Mugrabi – purchase
  • Lenox #504 – Geraldine Walling – purchase
  • Margate #206 – Jean & Marie Dorismond – purchase
  • Margate #307 – Antonia Cantreras – purchase
  • Norfolk #103 – Abdul & Safia Chughtai – purchase
  • Oxford #113 – Vivan Moore – purchase
  • Oxford #316 – Martin & Anh Lowry
  • Princeton #502 – Tartaglia & Riccio - purchase
  • Princeton #103 – Jeffrey Drucker - annual rental

Ted Suss gave the president’s report highlighting the Unison deal, maintenance throughout the community, landscaping, pool, parking, shut-off valves, foreclosures, delinquencies and foreclosures and the deteriorating roof situation.

There was no new or old business.

Ted announced that the remainder of the meeting would be continued in the condo office and would be closed to the membership as posted to discuss matters of litigation.

Jim Kozman made a motion to continue the meeting, seconded by Jan Standifer and the meeting was closed at 7:20PM.


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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting – May 13, 2013

The meeting was called to order at 7:00 PM by President Ted Suss.

Attendance was taken: Board members present included: Ted Suss, Wanda McLerran, Alyse Goodstein, Jan Standifer, Bernie Bluestein, Marion Coppola, Artie Gordon, Jim Kozman, Harold Scherf and Ken Zink. Not present was Thelma Horowitz.

Alyse Goodstein read the minutes from the April 23, 2013 meeting and the May 7, 2013 meeting. Both were approved with no corrections.

Ted Suss presented the treasurer’s report.

Ted Suss gave the president’s report highlighting the Unison deal, maintenance throughout the community, landscaping, pool, parking, shut-off valves, foreclosures, delinquencies and foreclosures and the deteriorating roof situation. He also stated that we will meet during the summer months only as needed.

Ted Suss made a motion to appoint Alyse Goodstein to the board of directors and Oxford Building Director. It was seconded by Jim Kozman and approved unanimously.

Committee Reports were made by:

  • Community Group by Marvin Rosenberg – volunteers are needed for Memorial Day
  • Strategic Planning by Jan Standifer & Hillary Cummons spoke about the process, including vision statements, mission statements, goals & objectives and planning.
    • Jamison #605 – Joseph Horvath – purchase
    • Kendall #606 – Michael & Jean Paxinos – purchase
    • Margate #203 – Helen Zicaro – purchase
    • Margate #415 – Deslauriers & St. Pierre – purchase
    • Margate #607 – Norman Lieber – purchase
    • Oxford #514 – Thomas Duran – annual rental
    • Princeton #607 – William Jackson – annual rental

Alyse Goodstein reported the following sales and rentals:

Jim Kozman made a motion to adjourn seconded by Artie Gordon and the meeting was adjourned at 7:36 PM.

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting – May 7, 2013

The meeting was called to order at 7:00 PM by President Ted Suss.

Attendance was taken: Board members present included: Ted Suss, Wanda McLerran, Alyse Goodstein, Bernie Bluestein, Marion Coppola, Artie Gordon, Jim Kozman and Ken Zink. Not present were Thelma Horowitz, Harold Scherf and Jan Standifer.

Ted Suss made a motion to waive the reading of the April 23, 2013 minutes, it was seconded by Ken Zink and passed unanimously.

Bernie Bluestein made a motion to approve all of the documents and their terms and conditions presented by Unison. It was seconded by Wanda McLerran and all present voted in favor. The motion was passed.

Bernie Bluestein made a motion to approve all of the closing documents prented by Unison. It was seconded by Wanda McLerran and all present voted in favor. The motion was passed.

Bernie Bluestein made a motion to approve Ted Suss as signatory for all of the documents presented by Unison. It was seconded by Wanda McLerran and all present voted in favor. The motion was passed.

Jim Kozman made a motion to adjourn seconded by Ken Zink and the meeting was adjourned at 7:15 PM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary


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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting – April 23, 2013

The meeting was called to order at 7:00 PM by President Ted Suss.

Attendance was taken: Board members present included: Ted Suss, Wanda McLerran, Jan Standifer, Alyse Goodstein, Marion Coppola, Artie Gordon, Jim Kozman, Thelma Horowitz and Ken Zink. Not present was Bernie Bluestein and Harold Scherf.

Alyse Goodstein read the minutes from the April 2, 2013 meeting. There were no corrections and the minutes were accepted as read.

Jan Standifer read the treasurer’s report and we were able to watch all on the computer screen (see attached).

Ted Suss gave the President’s report (see attached). In summary, he spoke about how busy the maintenance crew is working on so many projects, Sprinklers fully functioning and on timers, the new landscaping, Housekeeping using the leaf blowers, Elevators having new phones, new privacy stalls in the pool bathrooms, foreclosure units, Stairwell lights, auto debit payments, shut-off Valves, replacement of outside closet doors and the Roof situation

The next meeting is going to be Monday May 13th at 7:00PM in the evening at the Clubhouse in the community room.

 Committee Reports were given by the:

  • Strategic Planning committee regarding the process
  • Building Maintenance Committee regarding electronic security
  • Landscaping Committee
  • Community Group updates regarding the Memorial Day event on Monday May 27th and Lunch at Quench will be $10. We still need names of deceased Veterans and we also need 8-10 people to help Jim with transporting people via golf carts.

There was discussion about the bad driving on Via Poinciana so we now have more speed bumps which will hopefully help the situation.

Jim Kozman made a motion to adjourn seconded by Artie Gordon and the meeting was adjourned at 7:30 PM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary


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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –April 2, 2013

The meeting was called to order at 7:03 PM by President Ted Suss.

Attendance was taken: Board members present included: Ted Suss, Wanda McLerran, Jan Standifer, Alyse Goodstein, Bernie Bluestein, Marion Coppola, Artie Gordon, Jim Kozman, Judy Worthington and Ken Zink. Not present were Thelma Horowitz and Harold Scherf.

Alyse Goodstein read the minutes from the March 12, 2013 meeting. There were no corrections and the minutes were accepted as read.

Jan Standifer read the treasurer’s report (see attached).

Ted Suss gave the President’s report (see attached). In summary, he spoke about how happy he is with all the volunteers that are working on the various committees. Ted would like all unit owners to please contact him directly with any questions. He spoke of all the project updates including maintenance, landscaping, the pool, housekeeping, our new payment system with Florida Shores Bank, the Unison offer, foreclosure units, elevators, collections of overdue accounts, and our rules and regulations

The next meeting is going to be Tuesday evening, April 23, 2013 at 7:00PM at the Clubhouse.

 Committee Reports:

  • Linda Bissell thanked the Board and stated that we are ready to start the landscaping project and it will be done in phases.
  • Pat Murray from the Social committee stated that there may not be another gathering this season due to finances.
  • Tom Murray spoke concerning Building maintenance and said there is a camera bid in progress.
  • Hillary Cummons said the Community Stratigic planning is in progress.
  • Nancy Cummons spoke of the welcoming committee having packets ready to give to new renters and owners with loads of information.
  • Bernie Bluestein spoke about the Community Group saying that the Memorial Day event will be on Monday May 27th and Lunch at Quench will be $10. We need Veterans names and we also need 8-10 people to help Jim transporting people by golf carts for parking.

Jan Standifer made a motion that the proposed Rules and Regulations be approved as amended with the following updates:

  • SMOKING is not permitted on the catwalks, in the elevators or anywhere on Association property; only inside enclosed individual units. Ken Zink was opposed and all others were in favor and it was passed.
  • AUTOMOBILE KEYS: If you plan on being away for an extended period of time, please leave a set of your car keys with a neighbor in case your car has to be moved for an emergency. You must notify the condominium office as to which neighbor you have left your keys with. This was passed unanimously.

Several unit owners made comments and asked questions.

Judy Worthington made a motion to adjourn seconded by Jan Standifer and the meeting was adjourned at 8:00 PM.

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

_______________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –March 12, 2013

The meeting was called to order at 9:03 AM by President Ted Suss.

Attendance was taken: Board members present included: Ted Suss, Wanda McLerran, Jan Standifer, Alyse Goodstein, Bernie Bluestein, Marion Coppola, Artie Gordon, Jim Kozman, Harold Scherf, Judy Worthington and Ken Zink. Not present was Thelma Horowitz.

Alicia Rodriguez from Defines Cuts gave a presentation concerning the landscaping.

John Pugliaras, Ed Kolz and Judy Worthington each gave a landscaping committee report.

Judy Worthington made the following motion – I hereby move for a special assessment in the amount of $54,000 to be used for landscaping through out our property. This is to be proportionally assessed to all unit owners. It was seconded by Artie Gordon. Following discussion by the board and unit owners, a vote was taken. Wanda McLerran, Jan Standifer,   Marion Coppola, Artie Gordon, Harold Scherf, Judy Worthington and Ken Zink, voted in favor. No one was opposed. The motion was passed.

Alyse Goodstein read the minutes from the February 25, 2013 meeting. There were no corrections and the minutes were accepted as read.

Jan Standifer read the treasurer’s report (see attached).

Ted Suss gave the President’s report (see attached). In summary, he spoke about maintenance, housekeeping, the pool, the Lenox alarm system, the new Bank, the Unison offer, the foreclosures, the elevators, the 2012 audit, collections and parking. He then distributed notebooks with documents and urged board members to become more involved.

The next meeting is going to be Tuesday evening, April 2, 2013 at 7:00PM at the Clubhouse.

 Committee Reports:

  • Marion Coppola gave a report for the welcoming committee.
  • Hillary Cummons gave a report for the newly formed long term planning committee.

There was discussion by unit owners and comments.

Artie Gordon made a motion to adjourn seconded by Jan Standifer and the meeting was adjourned at 10:10 AM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

___________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting - February 25, 2013

 

The meeting was called to order at 7:05 PM by President Ted Suss.

Attendance was taken: Board members present included: Ted Suss, Wanda McLerran, Jan Standifer, Alyse Goodstein, Marion Coppola, Jim Kozman, Thelma Horowitz, Judy Worthington and Ken Zink. Not present were Bernie Bluestein, Artie Gordon and Harold Scherf.

Alyse Goodstein read the minutes from the February 12, 2013 meeting. There were no corrections and the minutes were accepted as read.

Jan Standifer read the treasurer’s report (see attached).

Ted Suss noted the passing of Roz Desser and then gave the President’s report (see attached). In summary, he asked for more volunteers for special projects, spoke about the status of our crew and the progress they’re making with our many projects. The housekeeping staff is undergoing changes. The repairs to the pool after FPL turned the power off and on are being completed and we will attempt to get some reimbursement from FPL. The new bank featuring auto-debit for unit owners at no charge to begin in April and information will be mailed shortly. There was also an update of the Unison offer. Elevators will be serviced in the next 2 weeks. We will be cleaning up and renting one of our foreclosures and the others will await the bank taking them over. He also updated everyone on the number of units that are behind in their monthly maintenance payments leaving us in a very tight financial situation and that we’re going to get tougher on collections. He also updated everyone on the parking situation.

The next meeting is going to be Tuesday, March 12, 2013 at 9:00AM poolside.

 

Committee Reports:

  • Landscaping – Ed Kolz noted that the prices of our units are not rising and a special assessment is needed and will pay for itself. Ted explained the special assessment procedure and instructed the Board members to listen to unit owners and vote according to the unit owner’s wishes, not their own. Many board members and unit owners commented. A presentation will be made by a landscape company at the March 12th meeting with a vote by the board to follow.

 

Judy Worthington made a motion to adjourn seconded by Jim Kozman and the meeting was adjourned at 8:20 PM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

____________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting - February 12, 2013

 

The meeting was called to order at 9:05 AM by President Ted Suss.

Attendance was taken: Board members present included: Ted Suss, Alyse Goodstein, Bernie Bluestein, Marion Coppola, Artie Gordon, Jim Kozman, Harold Scherf, Judy Worthington and Ken Zink.  Not present were Thelma Horowitz, Wanda McLerran and Jan Standifer.

Alyse Goodstein read the minutes from the January 15, 2013 meeting.  Ted Suss made a correction regarding the date of the meeting and the minutes were accepted as corrected. 

In Jan Standifer’s absence, Ted Suss read the treasurer’s report (see attached).

Ted Suss gave the President’s report (see attached).  In summary, he asked for more volunteers for special projects, spoke about the status of our crew and the progress they’re making with our many projects, the repairs being make to the pool after FPL turned the power off and on, the new bank featuring auto-debit for unit owners at no charge to begin in April, and a detailed explanation of the Unison offer.  He also updated everyone on the status and plan for the foreclosures and the poor planning of our 2013 budget leaving us in a very tight financial situation.  Ted then asked for a show of hands for those who are in favor of new landscaping and beautification and the overwhelming majority raised their hands.  He then asked how many are willing to pay more money for this landscaping and again, the overwhelming response was in favor.  Due to the increase in working people in our community, the next meeting is going to be in the evening of Monday, February 25, 2013 at 7:00PM in the clubhouse so more people can attend.

Committee reports:

·         Social Committee – Pat Murray spoke about Mardi Gras night at the barbeque that evening and the Wine and Cheese party prior to the March 5th barbeque.

·         Landscaping Committee – Linda Bissell reported that they have received multiple bids for ornamentals around the outside of the pool and in front of all 7 buildings.  Pictures of the plants, etc. were on display.  The committee is most comfortable with one bid and the average estimate is about $5,000 per area for an approximate total of $40,000.  This company will clean out existing areas, plant new shrubs, etc and mulch.  They will also instruct our crew on how to trim and maintain each area.  We also need more work on the sprinklers to make sure all new and existing plantings can be watered regularly. 

·         Welcoming Committee - Marion Coppola reported that they will be meeting on February 13, 2013.

·         Parking Committee – Jim Kozman reported on their progress and Ted Suss commented that we will be notifying both parties in writing when a space change is being made to avoid any confusion.

Ted then commented that based on the response of unit owners present he will hold meetings with unit owners to discuss a special assessment for landscaping and beautification.  He received from our attorney stating that all unit owners must be notified of meetings where the Board will act on a special assessment and that notices will be mailed shortly.

 

Alyse Goodstein read the purchases and rentals for January.

 

Unit owner comments:

·         Questions were asked regarding issues along the road and Ted responded that this needs to be addressed to the Road Corporation, Attn: Louis Rodino

·         A number of questions were asked regarding the Club House, the club house pool, the golf course and other concerns.  Ted had Bernie Bluestein respond and also directed everyone to the Community Group and told those present about Community Group meetings.

·         Several unit owners commented on landscaping

·         Ed Kolz spoke about landscaping and also noted that the crew is making progress and we need to be patient.

 

Jim Kozman made a motion to adjourn seconded by Marion Coppola and the meeting was adjourned at 9:55 AM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

 

___________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting - January 29, 2013

 

The meeting was called to order at 9:00 AM by President Ted Suss.

Attendance was taken: Board members present included: Ted Suss, Wanda McLerran, Jan Standifer, Alyse Goodstein, Marion Coppola, Artie Gordon, and Ken Zink. Not present were Bernie Bluestein, Jim Kozman and Harold Scherf.

Alyse Goodstein read the minutes from the January 15, 2013 meeting. There were no corrections and the minutes were accepted.

Treasurer Jan Standifer read the treasurer’s report (see attached).

Ted Suss gave the President’s report (see attached). In summary, he spoke about the status of our crew and the progress they’re making with our many projects, updates on our outside vendors, the research for a new bank with the ability to offer our unit owners the option of auto debit at no charge to them or the association and engaging a new law firm. He also spoke about the Florida statute that give the Association the right to hold, sell, lease or convey units acquired through foreclosure. Pictures of the 3 units we currently own were on display and he announced that once the research is completed, we hope to clean-up and rent the 2 units to see how it goes and then use some of the proceeds to fix-up the third unit for rental. Ted will be meeting with the elevator maintenance company to clarify what our contract covers. Regarding our current budget that was created by the previous administration, Ted said that we will tread slowly as it appears that the calculations are way off and hopefully if the Unison offer comes through and with the reduction in payroll, he hopes to be able to make it through the year with no additional assessment. He also proudly said that we are consistently responding to unit owner phone calls the day they are received. The continuation of the Annual meeting for the purpose of voting on the amendments followed by the next Board meeting will be held in 2 weeks on Tuesday, February 12, 2013.

Wanda McLerran gave the Vice-President’s report (see attached), announcing the committee members and also asked that anyone interested should contact her through the Condo office.

Committee reports:

  • Marion Coppola reported for the welcoming committee. They are putting together a welcome letter of information and packets or baskets of coupons and other items from local merchants.
  • Linda Bissell reported for the Landscape Committee. The committee need   information about the sprinklers and watering and has tagged a number of dead plants and shrubs that need to be removed. Research is being conducted with professional nurseries and landscapers.
  • Pat Murray reported for the Social Committee and announced the Mardi Gras BBQ on February 12th and the Wine & Cheese party before the BBQ on March 5th.
    • Thelma Horowitz praised the paint job on the Norfolk building done by Coastal Painters saying that it was “perfect”.
    • Eve Kay spoke about the grading of the lawn on the patio side of the Margate building and that it needs to be checked for possible erosion.

Under Old and New business, Ted Suss asked for approval to appoint Judy Worthington to the Board of Directors as Building Director of Oxford and it was approved unanimously.

Ted then asked unit owners for comments and questions which included:

 

Judy Worthington made a motion to adjourn seconded by Wanda McLerran and the meeting was adjourned at 9:35 AM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

____________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting - January 15, 2012

 

The meeting was called to order at 9:00 AM by President Ted Suss.

Attendance was taken: Board members present included: Ted Suss, Wanda McLerran, Jan Standifer, Alyse Goodstein, Bernie Bluestein, Marion Coppola, Artie Gordon, Jim Kozman, Harold Scherf and Ken Zink.

Alyse Goodstein read the minutes from the December 11, 2012 meeting. There were no corrections and the minutes were accepted.

Treasurer Jan Standifer read the treasurer’s report (see attached).

Ted Suss announced the passing of Nelda Lane, wife of Mel Lane and also David Conklin, our superintendant for over 35 years and asked everyone to rise for a moment of silence.

He then gave the President’s report (see attached). In summary, he spoke about respect, filling in for David Conklin, status of current project, the completion of painting of the Margate and Norfolk buildings, pest control, fertilization, the pool, parking, documents, volunteers, collections, openings on the Board of Directors, the status of our 2 proposed amendments and when and where to contact us for emergencies and other matters. He also stated that in order for the entire Board to be more involved, we will need to meet more often so the next Board meeting will be held in 2 weeks on Tuesday, January 29, 2013.

Wanda McLerran read the sales and rentals for December (see attached).

Under Old and New business, Bernie Bluestein asked about recording the merged documents annually to make them official and Ted Suss said he would investigate the cost.

Ted Suss asked for approval to appoint Thelma Horowitz to the Board of Directors as Building Director of Norfolk and it was approved unanimously.

Ted then asked unit owners for comments and questions which included:

  • How are we planning on preparing the foreclosed units we own for rental? Is the money coming from our operating budget and will our employees be doing the work?
  • Are our buildings being treated for pests on the back of the buildings on the first floor?
  • Do we have a tracking system for updating Homeowner’s insurance?
  • How many foreclosure units do we have?

Bernie Bluestein made a motion to adjourn seconded by Artie Gordon and the meeting was adjourned at 9:35 AM.

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

____________________________________________

Minutes for Poinciana Place Condo 1&2

Annual Meeting

January 6, 2013

 

The meeting was called to order at 12:11 PM by President Marvin Rosenberg.

Marvin Rosenberg then addressed the attendees announcing his retirement from the Board of Directors, recognizing others and wishing new Board well.

The following Inspectors of Elections were announced:

Helga English

Paula Gilkey

Sam Katz

Gerda Kluempen

Noury Maine

Jimmy Petrone

Mary Ellen Petrone

Gary Strickland

Glenda Strickland

Emily Sudhop

Bob Tillema

Phyllis Tillema

 

Attendance was taken by Ted Suss:

Present

Absent

Marvin Rosenberg

Harold Scherf

Sheila Goldman

Seymour Shareff

Ted Suss

 

Bernie Bluestein

 

Artie Gordon

 

Pat Hoffman

 

Jim Kozman

 

Wanda McLerran

 

Ken Zink

 

                                                                                     

The “Proof of Annual Meeting Notice” was presented by Ted Suss.

 

Sheila Goldman announced that a quorum was present.

 

Marvin Rosenberg read the minutes from the January 8, 2012 Annual Meeting. Bernie Bluestein made a motion to accept the minutes as read, seconded by Ken Zink and it was passed unanimously.

 

Sheila Goldman read the 2012 Financial Report (see attached)

 

Marvin Rosenberg announced the 2013 Board of Directors which was uncontested, so no election was necessary:

Bernie Bluestein – At Large

Marian Coppola – Building #1

Artie Gordon – At Large

Jim Kozman – At Large

Wanda McLerran - Building #7

Harold Scherf – At Large

Jan Standifer – Building #2

Ted Suss – Building #4

Ken Zink – Building #3

 

Marvin Rosenberg gave the President’s report as follows:

Marvin then sang a verse of “Danny Boy”.

Sheila Goldman spoke about the many activities of the community group and answered questions

 

Several unit owners asked questions and made comments

 

Marvin Rosenberg announced that the following resolutions had passed:

  • Approved funding of reduced reserves
  • Rollover of excess funds to 2013 budget

There were not enough ballots cast for the 2 proposed amendments.

 

Marvin Rosenberg then noted that Ted Suss had rescinded his intent to run for the Clubhouse Board, so the other candidates were automatically elected including:

Bernie Bluestein

Marvin Rosenberg

Harold Scherf

Sheila Goldman

 

Casey Gilkey made a motion to adjourn the meeting until Tuesday, February 12, 2013, seconded by Shirley Marczak and it was passed.

Meeting was adjourned at 1:23 PM.

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

Minutes for Poinciana Place Condo 1&2

Board of Directors ORGANIZATIONAL Meeting

January 6, 2013

 

The meeting was called to order at 1:28PM by Ted Suss.

Ted Suss requested that Alyse Goodstein take the minutes.

 

Attendance was taken:

 

Present

Absent

Bernie Bluestein

Harold Scherf

Marian Coppola

 

Artie Gordon

 

Jim Kozman

 

Wanda McLerran

 

Jan Standifer

 

Ted Suss

 

Ken Zink

 

 

Ted Suss read the minutes from the January 8, 2012 meeting. Jim Kozman made a motion to accept the minutes as read, seconded by Wanda McLerran and it was passed unanimously.

 

The following officers were nominated:

President – Ted Suss

Vice President – Wanda McLerran and Jim Kozman

Secretary – Alyse Goodstein

Treasurer – Jan Standifer

 

Bernie Bluestein made a motion to vote by secret ballot, seconded by Jim Kozman and it was passed.

 

The ballots were distributed, completed and then collect and tabulated by Glenda Strickland and the following winners were announced:

 

President – Ted Suss

Vice President – Wanda McLerran

Secretary – Alyse Goodstein

Treasurer – Jan Standifer

 

Ted Suss then addressed the attendees asking for cooperation, help and patience and also announcing that the Board will be sharing more responsibility and meeting more frequently with the next meeting to be held on Tuesday, January 15, 2013 at 9:00AM Poolside.

 

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

                                          __________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

December 13, 2012

 

The meeting was called to order at 9:00 AM by President Marvin Rosenberg.

Attendance was taken:

Board members present included: Marvin Rosenberg, Sheila Goldman, Ted Suss, Bernie Bluestein, Artie Gordon, Pat Hoffman, Jim Kozman, Wanda McLerran, Harold Scherf and Ken Zink.  Absent was Seymour Shareff.

 

Ted Suss read the minutes from the November 13, 2012 meeting.  Bernie Bluestein made a motion to accept the minutes, seconded by Sheila Goldman and it was passed unanimously. 

 

Sheila Goldman read the treasurer’s report (see attached).

 

Marvin Rosenberg then gave the President’s report as follows:

Here is the current status of our many ongoing projects.

·         All of our sprinklers have been serviced, tested and are currently in use on a rotating basis.  The sprinklers draw from the lake behind the Princeton Building and now when the lake level gets low, we just turn on the pump from our well and fill it up.

·         The painting of the Margate, aside from a few touch-ups is complete and our crew is now painting the catwalks of the Norfolk building with Jamison and Kendal to follow.

·         Painting by a professional contractor will begin soon on the Norfolk building and details will follow in the committee reports.

·         We will also begin pest control around our building perimeters, lawns, shrubs and trees and details for this will also follow in committee reports.

·         We are about to foreclose on a 4th unit.  Because there are mortgages on all of them, we do not have clear title.  If we have to wait the required 2 years to rent them, we will lose approximately $5,000 per year in electric, taxes, insurance and lost monthly maintenance income.  This translates into about $5.00 per month that each of us will now pay if we cannot rent these units due to the language in our documents.  We ask for your support to pass the proposed amendment allowing the Association to rent units immediately upon foreclosure to save us all money.

·         The mailing for the Annual Meeting and Election to be held on Sunday, January 6, 2013 at Noon in the Club House will be going out next week. Please mail back your ballots and proxies if there is even the slightest chance that you cannot attend the meeting as your vote really counts.

·         Again, it’s very important that if you have a maintenance issue, you MUST call the office or send in a letter or an email.  Please do NOT speak with any of our staff (unless it’s an absolute emergency) as we want to monitor all issues centrally.

·         Following this meeting, we will be having a brief ceremony to rename the Bocce Court at 10 O’clock at the Bocce Court.

I look forward to seeing all of you at the Annual Meeting on Sunday, January 6th at Noon in the Club House.

 

Marvin Rosenberg then announced the candidates for the 2013 Board of Directors:

·         Building #1 – Marian Coppola - unopposed

·         Building #2 – Jan Standifer – unopposed

·         Building #3 – Ken Zink - unopposed

·         Building #4 – Ted Suss - unopposed

·         Building #5 – Leo Sadler - unopposed

·         Building #6 – Bobby Rubin – who declined

·         Building #7 – Wanda McLerran - unopposed

·         For the 4 “at large” positions = Bernie Bluestein, Artie Gordon, Patsy Hoffman, Jim Kozman, Harold Scherf

·         For the 4 positions for the Community Group Board of Directors = Bernie Bluestein, Sheila Goldman, Marvin Rosenberg, Harold Scherf, Ted Suss

 

Committee Reports:

·         Sheila Goldman spoke about the Club House.  Current activities include movies, classes, entertainment, lectures and many special events.  She encouraged all unit owners to participate.

·         Ted Suss announced that the new pool umbrellas were to be delivered later the same day and the chairs and lounges would be delivered within the next few weeks.

·         Ted Suss reported that the Building Maintenance Committee had review the bids for 6 companies to exterminate the perimeters of our buildings and control pests, weeds and fertilize our lawns, ornamentals, shrubs and trees.  The committee felt that based on the number of treatments, price and company stability that Hulett would be the best choice.  Ted Suss made a motion to contract with Hulett for a one year contract at a cost of $24,564 which was seconded by Jim Kozman and passed unanimously.

·         Ted Suss reported that the Building Maintenance Committee had reviewed the 4 bids from painting contractors for the Norfolk Building and had ruled out one base on failure to submit a complete bid, another one because their bid was priced to high and recommends Coastal Painting based on their recommendations, guarantee, presentation and professionalism.  Artie Gordon made a motion to hire Coastal Painting to paint the Norfolk Building for the sum of $20,250, it was seconded by Bernie Bluestein and passed unanimously.

·         Ted Suss reported on the most recent Unison offer.  Our current lease with MetroPCS for the rental of roof space atop the Kendal Building is in potential jeopardy of being cancelled as Metro PCS is being purchased by T-Mobil.  Unison has made us an offer to buy out the existing lease for $81,029 in exchange for an easement for an additional 500 square feet of adjacent rooftop space that they can lease and split any additional revenue with us 50/50.  In addition, if the current MetroPCS lease is still in effect in 6 years, they are offering us an additional $135,049.  Jim Kozman made a motion to accept the offer upon attorney approval, seconded by Sheila Goldman and after discussion and questions, it was passed unanimously.

 

Shelia Goldman announced the following rentals and sales for November:

·         Bob Fortier P204 – Rental

·         Tantalo/Mazman M405 – Rental

·         Jerry Flick/Housing League O203 - Purchase

·         St. Martin/Perrault L606 – Rental

·         Agnes Riley P308 – Rental

·         Patricia House O307 - Rental

 

After discussion and comments by various unit owners and board members, Artie Gordon made a motion to adjourn seconded by Harold Scherf and the meeting was adjourned at 10:02 AM.

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

 

____________________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

November 13, 2012

 

The meeting was called to order at 9:01 AM by President Marvin Rosenberg.

Attendance was taken:

Board members present included: Marvin Rosenberg, Sheila Goldman, Ted Suss, Bernie Bluestein, Artie Gordon, Pat Hoffman, Jim Kozman, Harold Scherf and Ken Zink. Absent were Harold Scherf, Seymour Shareff & Wanda McLerran.

 

Marvin Rosenberg reminded everyone about the Appreciation Party for David Conklin to be held Thursday evening, November 15th at the Club House.

 

Ted Suss addressed the meeting explaining the rooftop space we lease to Metro PCS for cellular equipment on the Kendal Building. We have been approached by Unison who made us an offer to purchase this lease along with an easement to allow them to lease other spaces and the Association would receive half of the revenue for those additional leases. He then introduced Catalina Garcia from Unison who made a presentation and answered questions.

 

Ted Suss read the minutes from the October 9, 2012 meeting. Ted made a correction to the minutes noting that the motion to allow pick-up trucks had been done at the September meeting. Bernie Bluestein made a motion to accept the minutes, seconded by Jim Kozman and it was passed unanimously.

 

Sheila Goldman read the treasurer’s report (see attached).

 

Marvin Rosenberg then gave the President’s report as follows:

Here is the current status of our many ongoing projects.

  • I am happy to report that the well is complete and fully operational. Our sprinkler systems draw their water from the lake behind the Princeton Building. The new well and pump feed the lake. You can also see the new fountain in the lake, which not only aerates the water, but will enhance our property.
  • The catwalks in the Margate building are currently being painted.
  • We have some bids from professional painters for the Norfolk Building. Details to follow during committee reports.
  • The parking lots are due to be sealed in 2013. In light of this, we felt it was wasteful to paint the parking bumpers this year as this is done as part of the re-sealing process.
  • We have 3 bids from exterminators to service our buildings on a regular basis and also provide regular fertilization, pest and weed control to our lawns, shrubs and palm trees. After analyzing the bids based on frequency of treatments, company reliability and price, it was determined that Hulett Pest Control is our best option.
  • We have successfully foreclosed on and now own 3 units. Because there are mortgages on them, we do not have clear title. If we have to wait the required 2 years to rent them, we will lose approximately $5,000 per year in electric, taxes, insurance and lost monthly maintenance income. We ask for your support to pass the proposed amendment allowing the Association to rent units immediately upon foreclosure to save us all money.
  • Elections for the Board of Directors will be held at the Annual Meeting on Sunday, January 6, 2013 at Noon in the Club House. Information has been mailed to each unit owner and if you would like to run for a position on our Board or the Community Group Board, your notice of intent to run MUST be received by the Condo office no later than Tuesday, November 27th, which is 2 weeks from today.
  • Committees have been formed to increase participation by Board members and unit owners. If you would like to join a committee or feel that a committee needs to be formed, please contact the office.
  • It’s also important that if you have a maintenance issue, you MUST call the office or send in a letter or an email. Please do NOT speak with any of our staff (unless it’s an absolute emergency) as we want to monitor all issues centrally.

The next scheduled Board meeting is Tuesday, December 11th at 9:00AM

 

Marvin Rosenberg proposed that the Bocce Court will be named “The David Conklin Bocce Court” in David’s honor as he researched, designed and build it for our community. . Bernie Bluestein made a motion to name the Bocce Court in David’s honor, seconded by Jim Kozman and it was passed unanimously.


Marvin Rosenberg then announced the formation of the following committees and invited unit owners to contact the office if they are interested in being part of any of these committees or if another committee needs to be formed:


  • Budget: Marvin Rosenberg, Sheila Goldman, Ted Suss
  • Building Maintenance: Ted Suss, Ken Zink, Donald Schneider, Casey Gilkey, Gary Strickland, Mike Coppola.
  • Fining: Shelly Fried, Jean Lader, Alyse Goodstein
  • Landscaping: Marvin Rosenberg, Sheila Goldman, Wanda McLerran
  • Parking & Enforcement: Sheila Goldman, Jim Kozman, Ken Zink
  • Pool: Ted Suss, Helga English, Paula Gilkey, Alyse Goodstein


Committee Reports:

 

  • Sheila Goldman announced that there were no parking space changes.
  • Sheila Goldman spoke about the Club House. There are many activities already in progress. She encouraged all unit owners to participate.
  • Ted Suss informed us that we are in the process of receiving bids for the painting of the Norfolk building and that the committee will make a recommendation based on quality, experience, warranty and price, but stressed that while price is important, it’s more important that we get a quality job with a good warranty that’s done in a timely fashion.
  • Ted Suss spoke about the pool. Music hours are now posted on the board near the clock. Ted was able to get Leader’s Casual Furniture to take back all of our pool chairs and lounges that were purchased over a year ago, even though they are out of warranty, based on our ongoing problems with the furniture. Leader’s will give us a full store credit of $7877.92 toward new furniture. The pool committee went to Leader’s and picked out 2 possible styles that have the strap design which seems to hold up better and is easily and inexpensively repaired. Both styles are stackable as we need to store them in the bathrooms during off-season and high winds. One style has a one-year warranty with no arms on the lounges. The other style has a five-year warranty with arms on the lounges. The committee also suggested the purchase of 6 new, blue umbrellas and 2 heavy-duty stands. Bernie Bluestein made a motion to purchase the chairs & lounges with the 5-year warranty and the umbrellas and stands, seconded by Artie Gordon and it was passed unanimously.

Shelia Goldman announced the following rentals and sales for October:


  • Anna De Dios K104 – Purchase
  • Kathy Bell M308 – Purchase
  • Martha Shapiro M309 – Purchase
  • Jose & Lupe Calvo P307 - Rental

 

Marvin Rosenberg explained the proposed amendment to allow the Association to rent foreclosed units to recapture lost income without waiting for the required   2 year elimination period. This proposed Amendment will be voted on at the Annual Meeting in January.

Bernie Bluestein spoke about trees being cut down and not being replaced and that he believed this was required by law. Sheila Goldman responded that the trees that were removed did not meet the required criteria.

Bernie stated that the motion that was passed in September regarding the overnight parking of pick-up trucks was not sufficient as our documents state that these vehicles are not permitted to be parked overnight and an amendment needs to be passed.

Jim Kozman made a motion that we propose an amendment using all the criteria in the September motion to allow overnight parking of pick-up trucks and it was seconded by Artie Gordon. Sheila Goldman, Artie Gordon, Pat Hoffman, Jim Kozman, Marvin Rosenberg, Ted Suss and Ken Zink were in favor. Bernie Bluestein was opposed. The motion passed.

Several unit owners and Board members expressed their dissatisfaction with property maintenance. Marvin Rosenberg explained that once the painting of the Margate building is complete, our staff will be able to spend more time on routine maintenance.

 

Artie Gordon made a motion to adjourn, seconded by Jim Kozman. The remaining Board members in attendance, Artie Gordon, Pat Hoffman, Him Kozman, Marvin Rosenberg, Ted Suss and Ken Zink voted in favor and the meeting was adjourned at 10:10AM.

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

 

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

October 9, 2012

 

The meeting was called to order at 9:02 AM by President Marvin Rosenberg.

Attendance was taken:

Board members present included: Marvin Rosenberg, Sheila Goldman, Ted Suss, Artie Gordon, Pat Hoffman, Jim Kozman, Wanda McLerran, Harold Scherf, Seymour Shareff and Ken Zink.  Absent was Bernie Bluestein.

 

Ted Suss read the minutes from the September 11, 2012 meeting.  Seymour Shareff noted that the meeting was closed in violation of Robert’s Rules of Order.  Artie Gordon made a motion to accept the minutes, seconded by Sheila Goldman and it was passed. 

 

Sheila Goldman read the treasurer’s report (see attached).

 

Marvin Rosenberg then gave the President’s report as follows:

Here is the current status of our many ongoing projects.

  • I am happy to report that the well has been dug and tested and is now ready to have the pump connected which is expected to take place this week.
  • Work is complete for everyone who initially sent in their checks to have shut-off valves replaced and new hot water heaters.  Going forward, each time we receive 10 more checks, we will schedule the work for those units.  David Conklin was able to renegotiate the price down to $195.00 for the valve replacements.  As we receive the invoices from Hypoluxo Plumbing and pay them, each unit will receive a $25.00 refund check.  In order to receive this special price, checks must be received by October 31st.  After that, Hypoluxo Plumbing will no longer honor any bulk pricing as they will have to make individual trips out here.
  • Final touch-up painting on the walls and trim of the Margate building is nearing completion.  Once complete, painting of the catwalks will begin on Margate, Lenox, Jamison and Kendal.
  • Going forward, we are currently getting bids from professional painters for the Norfolk Building.  Although more costly, because our buildings are getting older and there is more maintenance, the workload on our staff is increasing.
  • We are also getting multiple bids from exterminators to service our buildings on a regular basis and also provide regular fertilization, pest and weed control to our lawns.
  • We recently correct the bat problems in several locations.  Please call the office if you have further sightings so we can correct the problem.
  • Foreclosures continue to move along and as a result, we now own 3 units.  Because there are mortgages on them, we do not have clear title.  We would like to rent them until we are able to sell them to recoup some of our lost income and ask for your support to pass the proposed amendment to our documents.
  • Elections for the Board of Directors will be held at the Annual Meeting on Sunday, January 6, 2013 at Noon in the Club House.  Information will be mailed to each unit owner soon.  Please make sure you have recently submitted an updated information form so we can contact you for both routine mailings and emergencies.
  • It’s also important that if you have a maintenance issue, you MUST call the office or send in a letter or an email.  Please do NOT speak with any of our staff (unless it’s an absolute emergency) as we want to monitor all issues centrally.

The next scheduled Board meeting is Tuesday, November 13th at 9:00AM

Marvin Rosenberg then spoke about David Conklin saying that we were just informed by David that his cancer is now untreatable.  He will continue to work, but we don’t know for how long.  We are considering various options in planning for this.

 

Seymour Shareff expressed his concern that the Board is not functioning as a Board and are not included in the decision making process.

 

Marvin Rosenberg then proceeded to review the proposed budget, noting that it includes the sealing and striping of the parking lots, professional painting of the Norfolk Building and routine professional exterminating which included the 7 building perimeters as well as regular fertilization and insect control of our lawns.  He further explained the 3 budget options of No reserves, Partial reserves and Full reserves.  He called for a motion to present the proposed budget options to all unit owners in preparation for the January 6, 2013 Annual Meeting.  Jim Kozman made the motion and Wanda McClerran seconded.  In favor were Marvin Rosenberg, Sheila Goldman, Artie Gordon, Pat Hoffman, Jim Kozman, Wanda McLerran and Harold Scherf.  Seymour Shareff, Ted Suss and Ken Zink abstained.  The motion was passed.

 

Marvin Rosenberg explained the proposed amendment to allow the Association to rent units to recapture lost income without waiting for the required   2 year elimination period.  The motion was made by Jim Kozman and seconded by Sheila Goldman.  In favor were Marvin Rosenberg, Sheila Goldman, Ted Suss, Artie Gordon, Pat Hoffman, Jim Kozman, Wanda McLerran, Harold Scherf, and Ken Zink.  Seymour Shareff abstained.

 

Marvin Rosenberg explained the proposed amendment for the unit owners to be allowed to waive the annual audit according to the Florida Statute.  The motion was made by Artie Gordon and seconded by Sheila Goldman.  In favor were Marvin Rosenberg, Sheila Goldman, Artie Gordon, Pat Hoffman, Jim Kozman, Wanda McLerran and Harold Scherf.  Opposed were Seymour Shareff, Ted Suss and Ken Zink.  The motion was passed.

Shelia Goldman announced the following rentals, sales and parking space changes:

  • Sept – Martin & Marian Moshe P111 – Rental
  • Sept – Donna Priolo – L506 – Rental
  • Sept – Jane Allen – K603 - Rental
  • Sept – Neida & Angel Cartaya – K101 - Purchase
  • Sept – Donald & Cynthia Molsbee – P306 – Purchase
  • Sept – Maggie Inman – P304 – Rental

 

Parking Space Changes in the Lenox Lot:

Space #L28 is now assigned to Space #L24

Space #L24 is now assigned to Space #L17

 

Several items were discussed by the Board and individual unit owners under Old and New Business:

  • Shelly Fried suggested that we appoint a Sergeant At Arms to enforce Robert’s Rules of Order during our meetings.
  • Ted Suss read a letter from Bernie Bluestein expressing concern that proper procedure wasn’t followed to pass the motion allowing pick-up trucks and also regarding not replacing trees that have been removed.
  • Pat Murray expressed concern that the repaired catwalks in the Margate Building remain unpainted and look terrible, then asked for details about the proposed exterminators and how we are going to progress in David’s absence.
  • Rae Fried requested that 2 potholes in the Princeton parking lot need to be repaired as they are dangerous.
  • Seymour Shareff suggested that we investigate the possibility of hiring a licensed property manager for our Association and/or a management company.

 

Marvin Rosenberg requested a motion to adjourn which was made by Artie Gordon and seconded by Harold Scherf.

Meeting was adjourned at 9:49 AM

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

 

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

September 11, 2012

 

The meeting was called to order at 9:00 AM by President Marvin Rosenberg.

Attendance was taken:

Board members present included: Marvin Rosenberg, Sheila Goldman, Ted Suss, Pat Hoffman, Jim Kozman, Seymour Shareff, Harold Scherf, Wanda McLerran and Ken Zink.  Absent were Bernie Bluestein and Artie Gordon.

 

Ted Suss read the minutes from the June 12, 2012 meeting.  Sheila Goldman made a motion to accept the minutes as read, seconded by Jim Kozman and it was passed unanimously. 

 

Sheila Goldman read the treasurer’s report (see attached).

 

Marvin Rosenberg then gave the President’s report as follows:

I want to welcome everyone, especially to those who have returned from their summer break.  Here is the status of our many ongoing projects.

·         The painting of the Margate building is nearing completion.  There were many areas of this building that needed major concrete repair, so we needed to hire a contractor to make sure all surfaced were properly repaired and prepared prior to painting.

·         Our plan is to completely finish the painting of Margate and Lenox, including the catwalks and roof tiles.  Once complete, we will be painting a second coat on the catwalks of Jamison and Kendal before beginning Norfolk.

·         The new garden on the road side of Margate is filling in nicely as you can see.

·         Hypoluxo Plumbing began replacing the shut-off valves yesterday.  We’re scheduling the work so that the water in each building is only off for a few hours at a time.  Please check near your elevator to see when your water will be turned off.  They will NOT be working next Monday or Tuesday on Rosh Hoshana.

·         We continue working on the bat problem.  We have recently located another area, have opened it up, treated it and sealed it back up tightly.  Please let us know if you have further sightings so we can correct the problem.

·         We are hopeful that our well will be completed shortly.  We had to take some additional steps to comply with the permit process.  The contractor has already brought in material and we expect him to begin this week.

·         Foreclosures continue to move along and as a result, we now own 2 units.  We have title to them, but because there are mortgages on them, we still don’t have clear title.  We would like to rent them until we are able to sell them to recoup some of our lost income.  Once the proposed amendment is passed, we will contact a realtor to assist in the rental.

·         Elections for the Board of Directors will be held at the Annual Meeting on Sunday, January 6, 2013 at Noon in the Club House.  Information will be mailed to each unit owner beginning next month.  Please make sure you have recently submitted and updated information form so we can contact you for both routine mailings and emergencies.

·         It’s also important that if you have a maintenance issue, you MUST call the office or send in a letter or an email.  Please do NOT speak with any of our staff (unless it’s an absolute emergency) as we want to monitor all issues centrally.

The next scheduled Board meeting is Tuesday, October 9th at 9:00AM.  -Thank you.

 

Ted Suss made the following motion:

I move that unmodified pick-up trucks that are registered as passenger vehicles with enclosed bed with a manufactured cover, be allowed to park in our parking lots in specifically designated parking spaces.  Said vehicles must be for personal use and may not have any signs, racks, ladders, tools or other items visible.  This is to be included in our Rules and Regulations.  The motion was seconded by Sheila Goldman.  After discussion by several Board Members and Residents, a vote was taken.

In favor were: Marvin Rosenberg, Sheila Goldman, Ted Suss, Pat Hoffman, Seymour Shareff, Harold Scherf, Wanda McLerran and Ken Zink.

Opposed was Jim Kosman.  The motion was passed. 

 

Shelia Goldman announced the following rentals, sales and parking space changes:

·         June – Yankee & Paul Keast P409 – Purchase

·         June - Darlene Wadlinton – O403 – Rental

·         June – Marise Delisle & Lise Poliquin – O305 - Rental

·         July – John Carr – P312- Purchase

·         July – Betty Armstrong – J308 – Rental

·         August – Carol Rowe & Abigail Reynolds – K307 – Rental

·         August – Maria Bermudez – O603 – Rental

 

Parking Space Changes in the Margate Lot:

Space #63 is now assigned to Space #11

Space #11 is now assigned to Space #15

 

Several items were discussed by the Board and individual unit owners under Old and New Business such as forming committees, etc.

 

The discussion ended abruptly as Marvin Rosenberg requested a motion to adjourn which was made by Jim Kozman and seconded by Sheila Goldman.

Meeting was adjourned at 9:55 AM

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

June 12, 2012

 

The meeting was called to order at 9:00 AM by President Marvin Rosenberg.

Attendance was taken:

Board members present included: Marvin Rosenberg, Sheila Goldman, Ted Suss, Artie Gordon, Pat Hoffman, Jim Kozman, Seymour Shareff, Harold Scherf and Ken Zink. Absent were Bernie Bluestein and Wanda McLerran.

 

Ted Suss read the minutes from the May 8, 2012 meeting. Marvin Rosenberg called for a vote to accept the minutes as read and it was passed unanimously.

 

Ted Suss read the treasurer’s report (see attached).

 

Marvin Rosenberg then gave the President’s report as follows:

Here is the status of our many ongoing projects.

  • The 3 unsheltered sides of the Margate building have been painted with the catwalk side now being worked on. The weather this time of year causes us to juggle our tasks which include not only the painting, but the cutting, trimming and pruning the rapidly growing grass and shrubs.
  • The new garden near the sidewalk has been planted with many beautiful and colorful flowers. Like any new garden, it takes many months to take root and fill in and your patience is greatly appreciated.
  • Other gardens will be planted and upgraded to enhance our property.
  • Approximately half of the pool lounges are being stored away from the hot sun during the off season to help extend their life.
  • The roof over the pool bathrooms was replaced last week as it was leaking and 27 years old. The drywall on the inside is also being repaired and the floors of all 4 showers have been retiled.
  • The electric meter servicing the pool area has been rewired and repaired. We are awaiting FPL to restore the power.
  • The lighting for the shuffleboard/bocce courts is scheduled to be rewired and repaired.
  • The permit for the well is due here any time now so we can begin drilling.
  • Foreclosures continue to move along remarkably well and we have successfully completed more of them.
    • Lenox #101 – Brandus and Theresa Thomason
    • Norfolk #302 – Nick Savino

There will be a special Board meeting held 2 weeks from today, on Tuesday, June 26th at 9:00AM here at the pool regarding some of today’s agenda items.

The next scheduled Board meeting is Tuesday, September 11th at 9:00AM.

Thank you.

 

Shelia Goldman announced that there were no parking space changes or rentals and read the following sales:

 

The following items were discussed by the Board and individual unit owners.

 

Ted Suss explained the situation with the water shut-off valves as follows. Each unit has 2 valves that are located in the utility closet near the front doors. In our association of 450 units, 299 units have had these valves replaced with the new style quarter-turn valves, while 151 units still have the old style valves. The older valves, in many cases, do not completely shut-off the water flow, which creates increased pressure in the water lines. This pressure can backfill the clothes washer inside the unit causing it to overflow, thus creating damage to the interior as well as to units adjacent and below. The solution to this problem is to replace these valves and is the responsibility of each unit owner. We have a bid from Hypoluxo Plumbing to replace these valves in all 151 units at a cost of $225.00 per unit for both valves, which is discounted from their normal price of $270.00. If we are pro-active as an association, we will avoid a lot of potential damage and will be able to minimize the amount of time that each building is without water as the water will need to be turned off in all or half of each building during this process. We are proposing that the association will oversee this process and will bill each unit owner for their own repair. Hypoluxo Plumbing is also offering a discounted rate on replacing hot water heaters while they are replacing the shut-off valves at a discounted rate as well.

 

In conjunction with the above issue, it was discussed that all unit owner need to carry adequate Homeowner’s Insurance and provide a copy of their certificate to be kept on file at the office. Often time, damages within a unit can cause damage to other units and all unit owners need protection.

 

Sheila Goldman spoke about a number of units in the Margate Building have “illegal” white enclosures and they face the road. These need to be painted to match the building.

 

Marvin Rosenberg appointed Alyse Goodstein to the fining committee to replace an opening due to Pat Hoffman now being a Board member and not allowed to serve in both capacities.

 

It was announced that roof keys for air conditioning service are in the office and a valid driver’s license is required for security. If access to the roof is required during non-office hours, building directors should be contacted.

 

Artie Gordon made a motion to adjourn, seconded by Harold Scherf.

Meeting was adjourned at 9:42 AM

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

May 8, 2012

 

The meeting was called to order at 9:00 AM by President Marvin Rosenberg.

Attendance was taken:

Board members present included: Marvin Rosenberg, Ted Suss, Bernie Bluestein, Artie Gordon, Jim Kozman, Seymour Shareff, Harold Scherf and Ken Zink,

 

Ted Suss read the minutes from the April 10, 2012 meeting.  Jim Kozman noted that Frank and Mary Horvath purchased Lenox #106 and NOT Lenox #105.  Artie Gordon made a motion to accept the minutes as corrected, seconded by Jim Kozman and it was passed unanimously. 

 

Ted Suss read the treasurer’s report (see attached).

 

Marvin Rosenberg announced that Ray Francis has moved out of our community and will no longer be on the Board and appointed Wanda McLerran and Pat Hoffman as Directors at Large.

 

Marvin Rosenberg then gave the President’s report as follows:

·         First, I would like to thank Ray Francis for serving on the Board this year.  Ray has moved to another building within Poinciana, but out of our Association.  You’ll still be able to see him in the Men’s Club Office and around the community.

·         Next, I would like to welcome and thank Wanda McLerran and Pat Hoffman for agreeing to serve on the Board to fill the vacancies.

Through the dedication and hard work of our Board of Directors and staff, I’m pleased to bring you all up to date on the status of our many ongoing projects.

·         The painting of the Margate Building #4 is progressing nicely.  The first phase is to paint the 3 unsheltered sides of the building before the rainy season and it is nearly complete.  Power washing, final prep and painting of the catwalk side of the building will begin shortly.

·         Many shrubs on the road side of Margate which were not being properly maintained by unit owners have been removed and replaced with mulch.

·         The new garden near the sidewalk will be planted shortly.  Like any new garden, it takes many months to take root and fill in and your patience is greatly appreciated.

·         All of our palm trees have been trimmed and coconuts removed in preparation for hurricane season.

·         Our own staff has spent the past 2 weeks trimming shrubs and cleaning up landscaping all over our community and it looks wonderful.

·         The sprinklers have been serviced by our staff, with some repairs and new sprinkler heads added and watering has begun.

·         Additional required paperwork has been completed and filed with the county and we are awaiting final approval and our permit to begin drilling of our new well.

·         Foreclosures continue to move along remarkably well and we have successfully completed more of them and been paid in excess of $25,000 just this past month.   I again want to thank Jim Kozman, Seymour Shareff and Ken Zink for their help with this project.

·         The new satellite radio system has been installed and is working well, and again, special thanks to Tom Murray for all his work on this project.

The next scheduled Board meeting is Tuesday, September 11th at 9:00AM.  If we require any additional meetings, notices will be posted as usual.  Thank you.

 

Ted Suss announced that there were no parking space changes and read the following sales:

·         Jamison #401 – Serge Valee & Lisette Arsenault

·         Margate #512 – NGA Columbo & Ann Berwick

 

New Business

·         Ted Suss made a motion to pass the revised Rules & Regulations.  It was seconded by Bernie Bluestein and passed unanimously.

 

Bernie Bluestein made a motion to adjourn, seconded by Jim Kozman.

Meeting was adjourned at 9:40 AM

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

April 10, 2012

 

The meeting was called to order at 9:01 AM by President Marvin Rosenberg.

Attendance was taken:

Board members present included: Marvin Rosenberg, Sheila Goldman, Ted Suss, Ray Francis, Bernie Bluestein, Harold Scherf, Jim Kozman, Seymour Shareff and Ken Zink,

 

Ted Suss read the minutes from the March 13, 2012 meeting.  Sheila Goldman made a motion to accept the minutes as read, seconded by Ray Francis and it was passed unanimously. 

 

Ray Francis read the treasurer’s report (see attached).

 

Marvin Rosenberg gave the President’s report as follows:

We’ve accomplished a lot during our first quarter of 2012.  Here is the status of a number of ongoing projects:

·         The painting of the walls of the Lenox Building #3 is complete and we have begun the Margate Building #4.  We are working with our paint supplier who is sending us samples of the proper paint for the roof tiles and catwalks which will be done during the upcoming summer months.

·         We have replaced sod and completed the landscaping in front of the Lenox Building #3.  Please walk or drive by to see how beautiful it looks!

·         Foreclosures are moving along remarkably well and we have successfully completed several of them and been paid in excess of $20,000.   I want to thank Jim Kozman, Seymour Shareff and Ken Zink for their help with this project.

·         The removal of the old shrubs around the pool has been completed and the new privacy fence has been installed.  We will be planting live shrubs and mulching around the outside of the pool as well.

·         The broken pool lounges have been replaced under warranty and the supplier will continue to do so in the event others need to be replaced.

·         Our new satellite radio system has arrived and will be installed this week.  Special thanks to Tom Murray for all he’s done to make this happen.  We will begin a trial period of music daily from 8:00-11:00 and 2:00-5:00.  The music selections will be rotated periodically.  As you can see, the new speakers point away from the Oxford Building so as not to disturb people who live in that building.

·         Erica, our new cleaning person, is working out well so far.

As always, I ask for your patience.  We are making many improvements, but at the same time, we need to keep up with our regular maintenance and work within our budget.

 

Sheila Goldman announced that there were no parking space changes and read the following:

Sales:

·         Kendal #202 – Janice Standifer

·         Lenox #106 – Frank & Mary Horvath

·         Lenox #202 – David Shufford & Joseph Wilson

·         Oxford #114 – Charlie Perry

·         Oxford #507 – Mr. and Mrs. Ohlsson

·         Oxford #611 – Robert & Phyllis Tillema

Rentals:

·         Kendal #302 – Chester & Sharon Stewart – 3/19/12 – 3/18/2013

·         Margate #606 – Dario & Isable Duany – 3/1/12 – 2/28/13

 

No Old Business was reported

 

New Business

·         Ken Zink spoke about the misuse of the dumpsters and requested that signs be placed in the dumpster rooms

·         Shelly Fried commented on people leaving the doors to the garbage chute rooms ajar and requested that people make sure to close these doors as the wind often grabs them

 

Bernie Bluestein made a motion to adjourn, seconded by Sheila Goldman.

Meeting was adjourned at 9:35 AM

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

_________________________________________________

 

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

March 13, 2012

 

The meeting was called to order at 9:03 AM by President Marvin Rosenberg.

Attendance was taken:

Board members present included: Marvin Rosenberg, Sheila Goldman, Ted Suss, Ken Zink, Ray Francis, Jim Kozman and Seymour Shareff

 

Ted Suss read the minutes from the February 14, 2012 meeting. Sheila Goldman made a motion to accept the minutes as read, seconded by Jim Kozman and it was passed unanimously.

 

Ray Francis read the treasurer’s report (see attached).

 

Marvin Rosenberg gave the President’s report as follows:

The Board has taken on many new and existing tasks and is working well together. I would like to thank a few people individually:

  • Thelma Horowitz for many years of service on the Board and as Building Director of Norfolk #5. Thelma has stepped down from the Board.
  • Ken Zink for filling in as Treasurer. Although Ken will no longer be Treasurer, Ken remains on the Board and Building Director of Lenox #3.
  • Ray Francis for accepting the position as Treasurer on the Board.
  • Jim Kozman and Seymour Shareff for their work assisting me with the foreclosures and vacant units.
  • Tom Murray for all the work he’s done installing our new sound system in the pool area.
    • The bats have been removed and the areas sealed off from all locations that were reported to the office.
    • The painting of the Lenox Building #3 has resumed now that we have a working crane.
    • Several trees that were either damaged or were over grown or required too much maintenance have been removed.
    • Installation of our new awnings has been completed.
    • Installation of the new sound system in the pool area is complete.
    • Electric hand dryers have been installed in the pool bathrooms. They will pay themselves back in a matter of months, require no maintenance, produce no garbage and help save our environment.
    • The foreclosure process is moving along on schedule.
    • We have a new cleaning person who is working out well so far.
      • Statements may be made regarding specific items listed on the agenda only
      • The unit owner must be in good financial standing with the Association and not be involved in any litigation with the Association
      • The unit owner must be recognized by the President or Board Member presiding over the meeting in the President’s absence
      • Unit owners will be called upon to speak at the end of the Board of Director’s discussion, prior to a vote or the matter being closed
      • Once recognized, the unit owner must state his/her name, building & unit number each time
      • Statements may be made regarding specific items listed on the agenda only
      • A maximum of 3 unit owners make speak per listed item
      • The maximum time allotted for such statements is 2 minutes

Here is the status on many of our ongoing projects

I would like to ask you all a favor. If you have a question, comment, concern or would like to discuss something with me or any member of the board, please contact us through the office during business hours or email us through the website. We are all unpaid volunteers and love our jobs, but we would like to enjoy our facilities and social gatherings as much as the rest of you. So, if it’s not a true emergency, please contact us regarding condo business through the office. Thank you very much.

 

Marvin Rosenberg asked for a motion to approve Ray Francis’ appointment as Treasurer. The motion was made by Jim Kozman, seconded by Sheila Goldman   and it was passed unanimously.

 

Sheila Goldman made a motion that the Board approve sales and rentals that had completed the process and that the details will be available at the April Board meeting. It was seconded by Jim Kozman and passed unanimously.

 

No Old Business was reported

 

New Business

 

  1. Ted Suss made the following motion:

   I move that we approve the proposed Rules and Regulations

The following addition has been added to Section 11 regarding guests:

“IMMEDIATE FAMILY, consisting of Parents, Children, Grandchildren, Great Grandchildren and their respective spouses, may visit without the unit owner(s) present as long as there is at least one person over the age of 55. ALL OTHERS may only visit with the unit owner(s) present.”

Nothing else has been modified or deleted.

It was seconded by Ken Zink and it was passed unanimously.

  1. Ted Suss made the following motion:

I move that in accordance with the Florida Condominium Act 2011, Section 718.112 (C) unit owners may make statements during meetings of the Board of Directors regarding designated agenda items using the following criteria:

It was seconded by Sheila Goldman and passed unanimously.

 

  1. Marvin Rosenberg explained that we need a “Fining Committee” and that, according to our documents, it must be comprised of Unit Owners who are not members of the Board of Directors. Shelly Fried volunteered to Chair this committee. Jean Lader and Pat Hoffman volunteered to be members of this committee.

 

Jim Kozman made a motion to adjourn, seconded by Sheila Goldman.

Meeting was adjourned at 9:42 AM

 

Respectfully submitted by:

Ted Suss, Secretary

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

February 14, 2012

 

The meeting was called to order at 9:00 AM by President Marvin Rosenberg.

Attendance was taken:

All Board members were present including: Marvin Rosenberg, Sheila Goldman, Ted Suss, Ken Zink, Bernie Bluestein, Ray Francis, Artie Gordon, Thelma Horowitz, Jim Kozman, Harold Scherf and Seymour Shareff

 

President Marvin Rosenberg recognized Noury Maine, Tom Murray and Bobby Rubin and thanked them for their past service on the Board of Directors. He welcomed Ray Francis, Jim Kozman and Seymour Shareff to the 2012 Board of Directors. He also announced the 2012 officers: Marvin Rosenberg –President, Sheila Goldman –Vice-President, Ted Suss, Secretary/Treasurer and Ken Zink –Assistant Treasurer.

 

Ted Suss read the minutes from the December 13, 2011 meeting. Bernie Bluestein made a motion to accept the minutes as read, seconded by Sheila Goldman and it was passed unanimously.

 

Ken Zink read the treasurer’s report (see attached).

 

Marvin Rosenberg made mention of 2 issues:

  • Maintenance issues are to be reported to the office and residents, etc. are not to touch common property –this includes trimming bushes, disabling air fresheners, etc.
  • Sound levels from TV’s, music, etc. must be kept at a minimum as we’ve had many reports from our residents.
    • The painting of the Lenox Building #3 with the new colors has begun.
    • We now have an aggressive landscaping schedule. Many areas have been trimmed, weeded and mulched. Please take notice of the cactus garden near the south entrance to the Lenox/Margate buildings and especially all of the new plants and trees in front of the Lenox building. We have replaced older shrubs & trees with newer ones that are heartier don’t require as much maintenance.
    • Installation of our new awnings will begin this week.
    • Installation of the new sound system in the pool area has begun.
    • We have finalized plans for our new well. All necessary applications have been filed with the county and once approved, the drilling of the well and installation of the new pump will begin. According to our contractors, we expect the new well to be operational within the next 30 days. We will no longer be dependent on the weather to keep our landscaping greener and healthier.
    • The foreclosure process is moving along on schedule. This is a process and there are a series of steps that need to be taken to get these resolved and we’re very pleased with the progress. We are actively working to identify which units are vacant and abandoned and checking for problems within these units. At the same time we are checking if the keys we have on file are working.
    • We have established a program to replace burned out light bulbs.
    • The broken pool lounges are going to be replaced and when they arrive, the company we purchased them from are going to check all of them and also leave us parts for any future repairs.
    • We have a Master Maintenance Schedule for all common areas. This includes regular cleaning/maintenance, lawn and landscaping, pool, seasonal maintenance, special projects and emergency projects.
    • Our crane has been out for repair for quite some time. The parts have arrived and we have been told that it should be delivered here this week. Once it arrives, our top priority is to take care of removing the bats in several locations. The crane will then be used to resume removing the shrubs along the fence near the pool and install the privacy shrubs.   The crane will then be moved to the Lenox building to complete the painting of the building.
    • The catwalk painting in Jamison & Kendal will be completed in the summer when the paint dries quicker and there are fewer people here.
    • Ruth, our new secretary/bookkeeper is working out great.
    • We are interviewing for a new cleaning person to fill a vacancy.

 

Marvin Rosenberg gave the President’s report as follows:

Our new board has been working diligently along with our maintenance staff. As we implement changes and begin new projects, we ask for your patience. Progress takes time, but we’re off to a great start and here is a summary of our progress:

We’ve made great strides in our first month and I want to personally thank our new board for really “stepping up to the plate” with all of these projects. With everyone’s continued support and the patience of our residents, we will be looking better than ever.

 

Sheila Goldman presented the following sales and rentals to the board for their approval.

 

Purchases:

  1. 1.   Margate #610 – Jose & Yomar Puentas

 

Leases:

  • Margate #408 – Margie Gallagher
  • Oxford #214 – William Morazza

Ted Suss made a motion to approve the sales & leases, seconded by Seymour Shareff and it was passed unanimously.

 

Old Business:

 

Bernie Bluestein stated that according to an article he read, changing the colors of the buildings is a major alteration and must be approved by the residents. Ted Suss replied that he had consulted with our attorney at Becker & Poliakoff and has his written reply that changing colors is a “material change” and that if the cost is less than 10% of the overall budget, approval is to be done by the Board of Directors. Ted invited any resident to make an appointment to meet him at the Condo Office to show the written documentation and that everything was done properly and legally according to our attorneys.

 

New Business

 

  1. Bernie Bluestein presented the following motion: I move that unit owners may purchase benches to be permanently secured near the elevators similar to the benches currently owned by the Association with approval by the Board of Directors. Said benches become the property of the Association. Harold Scherf seconded the motion and it was passed unanimously.
  1. 2.   Ted Suss noted that we have had several instances and reports of shrubs being cut down, air fresheners in our elevators being destroyed or stolen and light switches in the bathrooms being destroyed to mention a few. We have a maintenance staff to handle this and if you have a concern, please contact the office by phone, in person or by email through our website. He then presented the following motion:

 

I move that any person caught damaging, destroying and/or steeling common property be reported to the Palm Beach County Sheriff, billed for the damages and subject to the following:

  • For the first offense, a fine of $100 will be imposed.
  • For subsequent offenses, a fine of $250 will be imposed and the responsible person will be subject.
    • In order to lease or sell a unit, all financial obligations must be met by the current unit owner. Speaking from personal experience; when I purchased my own unit in October 2010, almost $11,000 was paid to the association and this old debt was cleared up.
    • When an owner leases a unit, they receive income which helps ensure that monthly payments are received on time.
    • All new owners must pass a background and financial screening to qualify, so we’re typically in a better financial position with a new owner than a current one.
    • Our current sale/rental approval process sometimes hinders the rental or sale of a unit as it can take up to 6-7 weeks because of board meeting schedules.
      • Completed applications, including all necessary forms, documentation and fee(s) are submitted and received by the condo office
      • The unit to be rented or sold is current with monthly maintenance payments, assessments and any other obligations to the association
      • Financial and background checks have been satisfied
      • All requirements of the association have been satisfied

All of the above charges will be billed and assessed to the responsible person and the unit where he/she owns and/or resides subject to law. It was seconded by Bernie Bluestein and passed unanimously.

 

  1. Ted Suss explained that:

Ted then presented the following motion:

In order to ensure regular receipt of monthly maintenance payments by assisting our unit owners with sales and rentals, I hereby move that if:

Then final approval be granted immediately upon satisfactory completion of an in-person or video conference interview by at least two (2) board members, one (1) of whom is an officer, and signed off by those same board members and notarized. These approvals are to be announced at the next regularly scheduled board meeting and recorded in the minutes of that meeting. It was seconded by Bernie Bluestein and passed unanimously.

Several residents made comments about the new building colors, previous speed bumps being removed and not replaced at the north end of the Margate/Norfolk parking lot (and the potential hazard) and some asked questions that were redirected to the road corp.

Jim Kozman made a motion to adjourn, seconded by Ken Zink.

Meeting was adjourned at 10:13 AM

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

December 13, 2011

 

The meeting was called to order at 9:00 AM by President Marvin Rosenberg.

Attendance was taken:

Present

Absent

Marvin Rosenberg

Sheila Goldman

Ted Suss

Bernie Bluestein

Ken Zink

Tom Murray

Artie Gordon

Bobby Rubin

Thelma Horowitz

 

Noury Maine

 

Harold Scherf

 

 

Ted Suss read the minutes from the November 8, 2011 meeting. Artie Gordon made a motion to accept the minutes as read, seconded by Harold Scherf and it was passed unanimously.

 

Ken Zink read the treasurer’s report. Thelma Horowitz made a motion to accept the report, seconded by Harold Scherf and it was passed unanimously.

 

Marvin Rosenberg gave the President’s report as follows:

1.   Sheila Goldman has set up a New Year’s Day Brunch to be held poolside on January 1, 2012 at 11:00AM. Cost is $8.00 per person. Flyers are posted on bulletin boards.

2.   The Annual Meeting notices w/proxies have been mailed.

3.   The 2012 monthly maintenance fee coupons have been mailed.

 

Ted Suss presented the following parking space change(s), sales and rentals to the board for their approval.

 

Parking Space Change(s):

Princeton #312 is now in space #70

 

Purchases:

1.   Princeton #516 – Mary and Jack Gale

 

Leases:

  • Jamison #605 – Dennis Dumas & Pauline Cloutier 1/15/2012 – 4/15/2012
  • Lenox #201 – Norman & Elaine Swartz 12/29-11 – 3/28/2012
  • Margate #414 – Karen Stoltenberg 12/15/2011 – 12/30/2012
  • Norfolk #303 – Hariette Abel 12/14/11 – 4/13/2012
  • Norfolk #504 – Elaine & Sidney Mostow 1/1/2012 – 3/31/2012
  • Oxford #609 – Jody Romanakis 1/1/2012 – 12/31/2012
  • Princeton #308 – Rosalind Lander 12/13/2011 – 6/30/2012
    • The pull chains for the lights need to be extended for easier access
    • The square tables are wobbly and need to be tightened/repaired
    • The lights need to be cleaned
    • The hanging plants are dying and need to be removed/replaced

Artie Gordon made a motion to approve the sales & leases, seconded by Noury Maine and it was passed unanimously.

 

Old Business:

 

  1. Thelma Horowitz spoke on status of the pool area stating that it looks better than ever and the following changes still need to be made:
  1. 2.   Noury Maine questioned the necessity of the proposed catastrophic reserves and stated his opinion that he spoke with 3 different banks who said they do not look at whether a condominium association has an established reserve when approving a mortgage for a unit buyer. He further questioned why we would need a line of credit.   Marvin Rosenberg replied that insurance companies no longer front money for repairs and that the lie of credit may be necessary to carry us over in the event of a loss. Ken Zink then stated that prospective unit buyers have been turned down because of the lack of an emergency reserve and explained in great detail that it’s just “good business” for us to be prepared.

 

New Business

 

  1. Marvin Rosenberg presented the details of the renegotiated elevator maintenance contract. The annual fee has been reduced, there is a 4% annual cap and it included parts and labor. Unnecessary calls are NOT covered, so please contact the office or your building director and do not call the service company. Noury Maine made a motion to accept the new contract which was seconded by Ken Zink and passed unanimously.
  2. Ted Suss presented the following motion: I hereby move that we replace our awnings with Terra Colored colored fabric and 14” valences at a cost of $10.900. It was seconded by Ken Zink and passed unanimously.
  3. Ted Suss presented the following motion: As the surrounding associations within the Poinciana Community, Spring Lakes and others repaint their buildings with modern, updated colors, it’s important that we at Condo I & II keep up to maintain the value of our buildings. In order to keep our properties as desirable as the others, new contemporary colors will help prevent them from appearing older, dated and less valuable. In addition, we are at the point where we need to order more paint. I therefore submit the following motion: I hereby move that we begin painting our buildings with colors to compliment the Poinciana Community Clubhouse.

The motion was seconded by Ken Zink and passed unanimously.

 

Artie Gordon made a motion to adjourn, seconded by Harold Scherf.

Meeting was adjourned at 9:43 AM

 

Respectfully submitted by:

Ted Suss, Secretary

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

November 8, 2011

 

The meeting was called to order at 9:00 AM by President Marvin Rosenberg.

Attendance was taken:

Present

Absent

Marvin Rosenberg

Artie Gordon

Sheila Goldman

Noury Maine

Ted Suss

 

Ken Zink

 

Bernie Bluestein

 

Thelma Horowitz

 

Tom Murray

 

Bobby Rubin

 

Harold Scherf

 

 

Ted Suss read the minutes from the October 11, 2011 meeting. Sheila Goldman made a motion to accept the minutes as corrected, seconded by Bobby Rubin and it was passed unanimously.

 

Ken Zink gave the Treasurers report (see attached). Sheila Goldman made a motion to accept the report, seconded by Bobby Rubin and it was passed unanimously.

 

Sheila Goldman reported on Community news.

  1. 1.   The clubhouse is back in swing and the bathrooms are almost complete.
  2. 2.   Reservations are being accepted for the New Year’s Eve party and flyers are posted. Checks are to be payable to the Community Group.
  3. 3.   Tickets are on sale for the 2012 Sunday Morning Monthly Lecture Series that begins in January for $5.00 per lecture or $15.00 for the series. Light breakfast is included.
  4. 4.   The gold course is doing well after being reseeded with the rain helping a great deal.
  5. 5.   Quench is open Friday evenings for Karaoke & cash bar with the exception of Nov 11th and 18th for private functions.
    1. 1.   Serge Duquette – Oxford #516
    2. 2.   Halina Nieuradomy – Oxford #204
    3. 3.   Thomas & Cynthia Tribunella – Margate #301
      1. 1.   Margate #410 for 1 year to Lillian Blumer
      2. 2.   Margate #115 for 1 year to Ronald Foust/Velma Bridges

 

Marvin Rosenberg gave the President’s report as follows:

  1. The apartment doors will be painted off white as they have been with no accent/trim color.
  2. Marvin reported about the private board meeting regarding employee compensation and Tom Murray made a motion to pass the changes, seconded by Harold Scherf and it was passed unanimously.
  3. The catwalks will be repainted a bluish grey beginning with building #1, followed by #2, #3, etc.

        

Sheila Goldman presented the following sales and rentals to the board

for their approval.

 

Purchases:

Leases:

Parking space changes: None to report

Bernie Bluestein made a motion to approve the sales & leases, seconded by Tom Murray and it was passed unanimously.

 

Old Business:

 

  1. Sheila Goldman thanked everyone who participated in the Halloween party and has receive lots of positive comments.

 

  1. Thelma Horowitz alerted all residents to have a screen placed over their dryer vents on the catwalks to prevent unwanted intruders from entering.

 

New Business

 

  1. Pat Murray spoke about the upcoming ladies’ gold tournament and the “Miss” Poinciana pageant to benefit C.U.R.E.
  2. Building directors will be inspecting screens and A/C closet doors. They will also check to see that A/C is operating in unoccupied units.

 

Bernie Bluestein made a motion to adjourn, seconded by Sheila Goldman.

Meeting was adjourned at 9:44 AM

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

October 11, 2011

 

The meeting was called to order at 9:00 AM by President Marvin Rosenberg.

 

Attendance was taken:

Present

Absent

Marvin Rosenberg

Noury Maine

Sheila Goldman

Tom Murray

Bernie Bluestein

Harold Scherf

Artie Gordon

 

Thelma Horowitz

 

Bobby Rubin

 

Ted Suss

 

Ken Zink

 

 

Sheila Goldman read the minutes from the September 13, 2011 meeting. There was one correction by Bernie Bluestein whose motion for having the door trim colors on display was to be for all residents to view. Artie Gordon made a motion to accept the minutes as corrected, seconded by Ken Zink.

 

Marvin Rosenberg accepted Patsy Hoffman’s resignation from the board and thanked her for her many years service.

 

Marvin Rosenberg appointed Ted Suss to the Board and it was approved unanimously by the Board.

 

Artie Gordon is relinquishing his position as assistant treasurer and Marvin Rosenberg appointed Ken Zink to take over this vacancy.

 

Artie Gordon gave the Treasurers report (see attached).

 

Sheila Goldman reported on Community news.

1.    The clubhouse bathrooms are in the process of being renovated and are  

       expected to be completed in about a week in time for season.

2.    Tickets are on sale for the 2012 Sunday Morning Monthly Lecture Series

       that begins in January for $5.00 per lecture or $15.00 for the series. Light

       breakfast is included.

 

 

Marvin Rosenberg gave the President’s report as follows:

  1. Painting of the pool deck and area has been completed and the initial shipment of poolside furniture is due within about a week.
  2. Exterior painting of buildings #1 & #2 is just about complete which will complete the 5 year painting cycle. Painting of building #3 has already begun.
  3. The 2012 budget will be going out in the mail. Because we need to have cash reserves for emergencies there will be options for reserves, partial reserves and no reserves and information for a vote on the necessary amount.
  4. The board has decided to leave the door trim on the individual apartments white (as is).

        

Sheila Goldman presented the following sales and rentals to the board

for their approval.

 

No new Sales this month.

 

Leases:

 

Princeton #106 for 1 year to Keith Rathburn

 

Parking space changes:

 

Kendall #504 is now assigned space #22 Kendall #504 is now assigned space #22

 

Kendall #405 is now assigned space #7

 

The board is doing their best to accommodate parking space changes due to physical disabilities. If an occupant does not have a car, they will still have an assigned parking space somewhere.

 

 

Old Business:

 

  1. Bernie Bluestein brought up that board had previously voted to have the board meeting notices taped above the mailboxes and this was not done for this meeting. Sheila Goldman said this was an error and will be corrected.

 

  1. Bernie Bluestein brought up that new board members must be certified by the State of Florida.

 

New Business

 

  1. Thelma Horowitz suggested that all building directors be permanent residents and the larger buildings (#4, #6, #7) should possibly have 2 directors.

 

  1. Ted Suss gave details about the new website at www.poinciana1and2.com

 

  1. The parking stones will be repainted.

 

Artie Gordon made a motion to adjourn, seconded by Bobby Rubin.

Meeting was adjourned at 9:35 AM

 

Respectfully submitted by:

Ted Suss

Ted Suss, Secretary

_________________________________________________

Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting

September 13, 2011

 

The meeting was called to order at 9 A.M. by President Marvin Rosenberg.

Attendance was taken---Present: Sheila Goldman, Pat Hoffman, Thelma Horowitz,  Marvin Rosenberg, Bernie Bluestein, Bobby Rubin, Artie Gordon.

Absent: Noury Maine, Paul Messing, Harold Scherf and Tom Murray.

 

Pat Hoffman read the minutes for the July 12, 2011 meeting.  There were

no corrections.  Bernie Bluestein made a motion to accept minutes as read, seconded by Bobby Rubin.

Minutes for the August 29, 2011 special meeting were read by Marvin

Rosenberg.  There were no corrections. Bernie Bluestein made a motion to

accept minutes as read, seconded by Bobby Rubin.

 

Artie Gordon gave the Treasurers report(see attached). 

 

Sheila Goldman reported on Community news.  All the bathrooms in the

clubhouse are being redone.  They should be ready by the time the snowbirds

return.  Sheila also advised that a new lecture series on Sunday mornings

will be started in January.

 

Marvin Rosenberg gave the President’s report as follows:

  1. Since we have had many problems with leaking pipes lately, Marvin

     asked all residents to report leaks to the office immediately. He also

     advised that grease should never be poured down the kitchen sink.

  1. We are planning to replace the building awnings.  We will be looking

     into longer awnings and possibly brick color.

  1. Director Paul Messing is ill and has, therefore, resigned.  Marvin

nominated Ken Zink.  The board voted unanimously in favor.  Ken

was then asked to sit with the board for the remainder of the meeting.

  1. The painting of the building trim was discussed next.  Bernie Bluestein

     made a motion that board members should decide between brick red,

     black or white.  Sheila Goldman seconded.  All voted in favor.  Colors

     will be on display in the condo office for viewing.

  1. Reserves were next discussed.  Marvin advised that prospective new owners have been turned down for mortgages by the banks because

     we do not have a reserve.  We also cannot get a line of credit.

                                                          2

 

  1. Marvin gave a update regarding our law suit with Lester Swartz.

There has not been any change.

 

Sheila Goldman than presented the following sales and rentals to the board

for their approval.

Sales:

Kendall #303   Ms. Sudhop

Kendell #304   Ms. Vasques

Oxford #105     Mr & Mrs Strickland

Lease:

Oxford # 513 1 year lease renewal

Lenox #205  Patsy Hoffman added her daughter

 

Parking space changes: Princeton Space #76  from unit #410 to Unit # 115

                                                                            Unit # 410 does not have a car.

                                         Kendall Space # 36 from unit #606 to unit # 205

                                                                  # 14 from unit #205 to unit #606

                                         Margate unit # 103 from space # 64 to space #3

 

Marvin Rosenberg than appointed Director Thelma Horowitz to chair pool

Committee.

 

New pool chairs will be ordered to replace broken chairs.

 

We will look into designating parking spaces as drop off spots.

 

Directors will be asked to check each unit in their building to determine

who is living in the unit.

 

Bernie Bluestein made a motion to adjourn, seconded by Bobby Robin.

Meeting was adjourned at 10A.M.

 

Respectfully submitted by:

 



Patsy Hoffman, Secretary

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