Poinciana I & II

Our next Board of Directors meeting has not yet been announced.

Notices are posted on the official notice board, outside the

Condo Office and in the elevator lobbies.

All unit owners are welcome and urged to attend


               Meeting minutes are added to this page after approval

                    by the Board of Directors and/or membership.

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –July 14, 2016

 

 

The meeting was called to order at 7:00 PM by President Jan Standifer

 

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Alyse Goodstein, James Muncie, Joy Finer, Bob Sokol & Ken Zink.  Absent were Hillary Cummons and Bernie Bluestein.

 

 

The minutes of the April 19, 2016 meeting and June 10, 2016 meetings, along with the June 30, 2016 treasurer’s report were distributed and there were no corrections.

 

 

3 representatives from Hi Rise Commercial Roofing, Inc. and Steve Thomas from Roof Leak Detection Company, Inc. gave a presentation to all present and answered questions by board members and unit owners present.

 

 

Janice Standifer made the following motion:

I hereby move that the Board of Directors of Poinciana Place Condominium Association, Inc. contract with Hi-Rise Commercial Roofing, Inc. to replace the roofs on the Jamison, Kendall, Margate, Norfolk, Oxford and Princeton buildings under the following conditions:

  • Approval by Association's Attorneys

  • One contract per building

  • Securing of financing by Association

The motion was seconded by Ken Zink and was passed unanimously.

 

Janice Standifer made the following motion:

I hereby move that the Board of Directors of Poinciana Place Condominium Association, Inc. contract with Roof Leak Detection Company, Inc. for the coordination and supervision of the replacement of roofs on the Jamison, Kendall, Margate, Norfolk, Oxford and Princeton buildings according to their proposal for the sum of $52,000.

The motion was seconded by Ken Zink and was passed unanimously.

 

Janice Standifer made the following motion:

I hereby move that the Board of Directors of Poinciana Place Condominium Association, Inc. approve moving forward with the application process to borrow $1,600,000 from Stonegate Bank according to the terms and conditions set forth by Stonegate Bank dated July 14, 2016.

The motion was seconded by Joy Finer and was passed unanimously.

Ted Suss presented the CAM report.

 

Joy Finer made a motion to adjourn the meeting, seconded by Ken Zink.  The meeting was adjourned at 8:25PM.

 

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary


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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –June 20, 2016

 

The meeting was called to order at 10:00 AM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Alyse Goodstein, Bernie Bluestein, Joy Finer & Ken Zink.  Absent were Hillary Cummons, James Muncie and Bob Sokol.

 

Reading of the minutes was waived.

 

The Board reviewed the 3 proposals to replace the roofs on the Jamison, Kendall, Margate, Norfolk, Oxford & Princeton Buildings from APS Construction, Inc., Southern Certified, Inc. and Hi Rise Commercial Roofing, Inc. 

 

Steve Thomas of Roof Leak Detection Company, Inc., our roofing consultant, called in and answered Board member questions concerning the proposals.

 

The Board is awaiting a revised bid from APS Construction and some clarifications from Hi Rise Roofing and will then make a final decision at a future meeting.

 

Artie Gordon made a motion to adjourn the meeting, seconded by Ken Zink.  The meeting was adjourned at 10:45AM.

 

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –April 19, 2016

 

The meeting was called to order at 2:00 PM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Hillary Cummons, Alyse Goodstein, Bernie Bluestein & Bob Sokol.  Absent were James Muncie and Ken Zink.

 

Alyse Goodstein read the minutes from the March 10, 2016 board meeting and there were no corrections.

 

Janice Standifer presented the President’s report.

 

Hillary Cummons presented the treasurer’s report.

 

Ted Suss presented the CAM report.

Committee Reports:

  • Poinciana Community Group - Bob Sokol reported that the golf course is doing well and pointed out that it’s a great asset and adds to the value of everyone’s condo.  Café Ciana is closed; Marty has been evicted and owes the PCG in excess of $40,000.   Volunteers are cleaning up the kitchens and a search is underway for a new operator by the PCG Executive Board and final approval will be by the full board.
  • Hillary Cummons updated everyone that the 2016-2018 Long Range Plan is complete and then made a motion for the Board to adopt the plan.  It was seconded by Bernie Bluestein and it passed unanimously.

 

Jan Standifer appointed Joy Finer as a Director At Large and it was confirmed unanimously by the board.

 

Bernie Bluestein made a motion to adjourn the meeting, seconded by Artie Gordon.  The meeting was adjourned at 3:00PM.

 

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2

Board of Directors Meeting –March 10, 2016

 

The meeting was called to order at 7:30 PM by President Jan Standifer

 

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Hillary Cummons, Alyse Goodstein, Bernie Bluestein, Bill Christ, Bob Sokol & Ken Zink. Absent was James Muncie.

 

Alyse Goodstein read the minutes from the February 18, 2016 board meeting and there were no corrections.

 

Hillary Cummons presented the treasurer’s report.

 

Janice Standifer presented the President’s report.

 

Ted Suss presented the CAM report.

Committee Reports:

  • Poinciana Community Group - Bob Sokol reported that there was no news regarding the restaurant and also that he and the golf committee met with Fred, the new golf course operator to discuss ways to improve the golf course.

Hillary Cummons made a motion to amend the current moving/construction policy. After discussion and a motion to amend the motion, Hillary withdrew his original motion stating that this matter should be referred to the Building maintenance committee.

 

Artie Gordon made a motion to adjourn the meeting, seconded by Ken Zink. The meeting was adjourned at 8:50PM.

 

 

Respectfully submitted by:

Alyse Goodstein

Alyse Goodstein, Secretary

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Minutes for Poinciana Place Condo 1&2
Board of Directors Meeting –February 18, 2016

The meeting was called to order at 2:00 PM by President Jan Standifer

Attendance was taken: Board members present included: Jan Standifer, Artie Gordon, Hillary Cummons, Alyse Goodstein, Bernie Bluestein, Bill Christ, Bob Sokol & Ken Zink.  Absent was James Muncie.

Alyse Goodstein read the minutes from the December 18, 2015 board meeting and there were no corrections.

Hillary Cummons presented the treasurer’s report.

Janice Standifer presented the President’s report.

Ted Suss presented the CAM report.
Committee Reports:
•    Poinciana Community Group - Bob Sokol stated that newly elected 2016-2018 officers are VP Pat Sullivan and Treasurer BeBe Mee.  Much of the February 15, 2016 meeting was devoted to the restaurant situation and club house cleanliness.
•    COPS – Bill Christ spoke about crime prevention.
•    Disaster Planning – Bill Christ announced that he has a draft of a disaster plan and is recruiting representatives from each of our 7 buildings.
•    Long Range Planning - Brenda St. Marseille stated that the committee has met several times, updated the 2015-2017 plan with completed items and has presented the Board with the 2016-2018 plan, but needs input on how to plan for items listed in our 2015 reserve study so the new plan can be completed and submitted to the board for approval.
•    Hillary Cummins reviewed the 2015 reserve study and then opened the floor for discussion by all in attendance.

Bob Sokol made a motion to adjourn the meeting, seconded by Ken Zink.  The meeting was adjourned at 3:30PM.

Respectfully submitted by:
Alyse Goodstein
Alyse Goodstein, Secretary
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           Minutes for Poinciana Place Condo 1&2 Annual Meeting

        & Election of Poinciana Community Group Board Members
                                              January 4, 2015

The meeting was called to order at 12:07 PM by President Jan Standifer.
Jan produced proof of notice and announced that there was a quorum
 
The following Inspectors of Elections were announced:
Lee Begy, Beryl Bissell, Bill Christ, Paula Gilkey, Casey Gilkey, Harriet Katz, Sam Katz, Brenda St. Marseille, Billy Parker, Donda Parker, Jimmy Petrone, Mary Ellen Petrone, Gary Strickland, Glenda Strickland, Bob Tillema and Phyllis Tillema.

Alyse read the minutes of the January 5, 2014 Annual Meeting.  They were approved as read.

Jan Standifer presented the President’s Report

Ted Suss presented the Community Association Manager’s Report.

Hillary Cummons presented the Treasurer’s Report.

Hillary Cummons presented the Long Range Planning Committee’s Report.

Bernie Bluestein presented the Poinciana Community Group’s Report.

Jan Standifer announced the 2015 Board of Directors which was uncontested, so no election was necessary:
Bernie Bluestein (Director at Large), Hillary Cummons (Director of Jamison), Alyse Goodstein (Director of Oxford), Artie Gordon (Director of Princeton), Doc Hart (Director at Large), Mel Lane (Director of Margate), Bob Sokol (Director at Large), Jan Standifer (Director of Kendall), and Ken Zink (Director of Lenox). 

Several unit owners asked questions and made comments including 2 letters from unit owners that were read by Ted Suss.

Jan announced the results of the voting:
#1 – waiving of full reserves - 194 - in favor  24 - opposed – Insufficient votes for a decision.
#2 – rolling over excess funds to 2015 budget - 214 - in favor  4 - opposed – Insufficient votes for a decision.

#3 – elimination of personal interview for new applicants - 171 - in favor  48 - opposed  – Insufficient votes for a decision.

Jan announced that we will need to continue at another membership meeting to obtain the required number of votes.

Jan Standifer announced the 2015 Community Group Board Vote

              143 – Hillary Cummons                 120 – Robert Sokol

                79 - Bernie Bluestein                  52 - Marvin Rosenberg   

44 - Nancy Hart                      38 - Mel Lane                         33 - Harold Scherf


Nancy Hart made a motion to continue at a later date, seconded by Serge Vallee at 1:02 PM


Respectfully submitted by

Alyse Goodstein
Alyse Goodstein, Secretary